Proposal Production Specialist III

X-Energy, LLC; Maryland; Hybrid; USD 90,000 - 125,000; Full time

Benefits offered by this job

401K with employer match

Medical/Dental/Vision Insurance

Life and Disability Insurance

Paid Time Off

Tuition Reimbursement/Professional Dev

Job summary

X Energy, LLC is seeking a Senior Desktop Publishing Specialist to lead the formatting, design, and production of complex proposal documents for RFI/RFP responses, ensuring accuracy, compliance, and visually compelling materials.

You will collaborate with Proposal Managers to interpret requirements, maintain templates, develop graphics, and prepare files for print or digital submission under tight deadlines. Advanced proficiency with Adobe Creative Suite and Microsoft Office is required.

Qualifications

• BA or BS degree required or equivalent experience.
• Typically 5+ years in desktop publishing/ proposal production.

Responsibilities

• Lead the formatting, design, and production of complex proposal documents, presentations, and materials.
• Ensure adherence to brand guidelines and visual consistency across deliverables.
• Collaborate with proposal managers to interpret RFI/RFP requirements and ensure compliance.
• Prepare and finalize files for print or digital submission under tight deadlines.
• Diagnose and resolve advanced formatting and design challenges.

Skills

Desktop publishing

Graphic design

Proposal production

Adobe Creative Suite

Microsoft Office Suite

Education

BA or BS degree in business, sciences, engineering, or a related field

Tools

Adobe Creative Suite

Microsoft Office Suite

Job description

Job Description

Perform advanced desktop publishing, graphic design, and document production to support high-visibility Request for Information (RFI), Request for Proposal (RFP), and Commercial Proposal submissions.

This role serves as a senior technical contributor within the proposal development process, ensuring the delivery of accurate, compliant, and visually compelling proposal materials. The Specialist III also supports the Proposal Manager by coordinating key steps in the proposal workflow, maintaining records, and independently managing smaller proposal efforts.

Job Profile Tasks/Responsibilities:

• Lead the formatting, design, and production of complex proposal documents, presentations, and supporting materials using Adobe Creative Suite and Microsoft Office Suite.
• Ensure adherence to brand guidelines and maintain visual and stylistic consistency across all deliverables.
• Collaborate closely with proposal managers to interpret RFI/RFP requirements and ensure full compliance with submission specifications, including layout, structure, fonts, and file formats.
• Prepare and finalize files for print or digital submission, ensuring accuracy, quality control, and timely delivery.
• Diagnose and resolve advanced formatting and design challenges under tight deadlines, providing creative solutions.
• Maintain, refine, and expand the proposal template library to promote efficiency and consistency across the organization.
• Manage and update proposal templates, boilerplate content, and past performance records.
• Develop graphics, charts, visualizations, and other visual elements that enhance clarity and competitiveness within proposal responses.
• Assist the Proposal Manager with proposal schedules, task assignments, workflows, and key deadlines.
• Conduct compliance checks to validate that all RFI/RFP requirements are met.
• Independently manage assigned RFIs and smaller proposals from kickoff through submission.
• Organize and maintain records for all RFI/Proposal submissions, ensuring version control best practices.
• Maintain and continuously improve the Global Business Development (GBD) knowledge repository to support future proposal efforts
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.

Job Profile Minimum Qualifications:

• BA or BS degree in business, sciences, engineering, or a related field.
• Typically demonstrated by 5 plus years of experience in desktop publishing, graphic design, or proposal production; experience within a proposal or bids environment strongly preferred.
• Advanced proficiency in Adobe Creative Suite and Microsoft Office Suite.
• Exceptional attention to detail and commitment to producing accurate, visually engaging, and error-free materials.
• Proven ability to manage multiple deadlines, work under pressure, and adapt to shifting priorities.

Location:

9801 Washingtonian Blvd, Gaithersburg, MD

Work Site Expectations:

3 days in office, 2 days remote

Travel Expectations:

5% (as needed for project assignment)

Hours:

Standard office hours are 8:00am ET to 5:00pm ET, Monday - Friday

Compensation

As required by Maryland and other applicable state law, X Energy, LLC (X-energy) lists the expected compensation range for a publicly advertised job opportunity based upon the job requirements (e.g. education/training, experience, skill sets, etc.). Individual candidates who meet the job requirements for the posted position will be offered a salary within this range based on their respective levels of education/training, experience, and other qualifications unique to them. Salary ranges may vary based on the specific office location and region referenced in the posting to take into consideration differences in cost of living and may not be reflective of all regions. Please note that compensation ranges listed for US job postings reflect base salary only and do not include benefits or other incentives. Offers within the posted salary range are commensurate with the individual’s qualifications for the position, along with a view on internal equity, market data, and room for growth.

The salary range for this position is: $90,000 -$125,000

Position Job Classification

Full time - Exempt

Benefits

• X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match, Medical/Dental /Vision Insurance, Life and Disability Insurance, Paid Time Off, and a Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

X Energy, LLC participates in E-Verify. Please visit the links below for more information about E-Verify and the protection of your Right to Work.

Right To Work Link: If you have the right to work, don't let anyone take it away (e-verify.gov) E-Verify Participation Link: E-Verify Participation Poster English and Spanish

X-energy is delivering the next generation of carbon-free energy by reinventing nuclear power. We believe in leaving a cleaner planet for our children and grandchildren, while continuing to provide sufficient and affordable power to sustain growing populations around the world. That is why we have reinvented nuclear power, with a unique combination of proven technologies and new innovations, to meet our current and future needs. Watch our Anthem here

Equal Employment Opportunity Posters

X-energy does not discriminate in employment against qualified individuals on the basis of a disability, and understands its obligation to make reasonable accommodation for individuals with physical or mental impairments that qualify as a disability under the ADA and ADAAA, unless the accommodation would impose an undue hardship on the company.

It is an applicant’s or employee’s responsibility to participate in this interactive process by seeking an accommodation, assisting X-energy in reviewing accommodation alternatives and providing medical certification of the need for an accommodation.

Any applicant or employee who wishes to seek an accommodation under this policy should contact the Human Resources Department via email at [e-mail].

Whether a requested accommodation would create an undue hardship will be determined based on the facts of each particular case.