Proposal Manager

J&J Worldwide Services; Northern (KY); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical benefits

Well-being programs

Financial planning

Short-term incentives

Job summary

J&J Worldwide Services is seeking a Proposal Manager to lead the full lifecycle of U.S. Government bid responses. You will coordinate a cross-functional team of technical writers and graphics professionals to deliver compliant, high-quality proposals under tight deadlines.

You will monitor bid portals, liaise with government customers, and manage content in SharePoint, InDesign, and Word while applying best practices and regulatory requirements. Experience with APMP or Shipley is preferred.

Qualifications

• Five (5) years of relevant work experience in proposal development for government clients.
• Excellent proposal and project management skills with the ability to lead diverse teams.
• Excellent verbal and written communication skills.
• Ability to work in a fast-paced environment with competing priorities.
• Knowledge of Bid and Proposal best practices and U.S. Government procurement regulations.
• IDIQ, task order proposals, and CONUS/OCONUS experience desirable.

Responsibilities

• Lead the full life cycle proposal process, including compliance matrix, schedule, and team coordination.
• Act as RFP SME and communicate customer requirements to the bid team.
• Monitor bid portals (GovWin, GSA eBuy) for amendments and updates.
• Interface with government customers or internal teams on inquiries.
• Manage SharePoint workspace for document control.
• Publish initial drafts and final proposals using InDesign or Word as required.
• Develop visuals for responses and ensure color team materials are prepared.
• Provide feedback and lessons learned to improve boilerplate content and processes.
• Prepare worksheets for cost accounting/estimating when needed.
• Ensure compliance with Service Contract Act, Davis-Bacon Act, and regulations.
• Stay current on government regulations and industry trends.

Skills

Proposal management

Project management

Verbal and written communication

Microsoft Office

Adobe InDesign

SharePoint

Microsoft Teams

Cost estimation

Bid/Proposal best practices

Education

APMP certification

Shipley training

Tools

Adobe InDesign

Microsoft Word

SharePoint

PowerPoint

Excel

Teams

Project

Job description

Manages the execution of responses for U.S. Government issued Requests for Proposal (RFP), Requests for Information (RFI), and Sources Sought. The Proposal Manager participates in capture planning and strategy development, leads the full life cycle of the proposal process, and works closely with the Capture Manager, Operations, Contracts, Pricing, and external teammates and/or subcontractors to produce the final response document and follow-up on customer requests under strict deadlines.

Essential Duties and Responsibilities

• Lead the full life cycle proposal process, to include, producing a compliance matrix and proposal schedule, assigning deliverables and managing technical writing team and graphic designer, creating proposal response outlines, drafting non-technical sections, compiling and editing supplied content, and scheduling and leading the kickoff meeting, stand-up meetings, and color reviews.
• Acts as the RFP subject matter expert and communicates customer requirements and deadlines to the bid team members.
• Monitors GovWin, GSA eBuy, and other relevant bid portals for amendments, modifications, and/or additional information necessary to obtain and provide updates to bid team regarding schedule and requirements.
• Interfaces with government customer or coordinates responses to inquiries with internal Business Development and/or Contracts team.
• Manages collaborative workspace (SharePoint) to maintain document control.
• Performs desktop publishing in Adobe InDesign (primary) or Microsoft Word (based on customer requirements) to create initial draft proposal, color team review materials, and final proposal documents.
• Creates and/or assists in development of visuals for the response.
• Collects and provides feedback and lessons learned to help improve the quality of proposal responses, boilerplate content, tools, and processes as part of proposal closeout.
• May be responsible to prepare worksheets for cost accounting/estimating by analyzing blueprints, plans, and related customer documents. This position may also consult with technical and trade personnel as required.
• Monitors RFP project compliance requirements to ensure compliance with Service Contract Act, Davis Bacon Act and other Federal regulations as required.
• Responsible for keeping current on government regulations and commercial trends.
• Performs other duties as assigned.

Knowledge, Experience and Skill Requirements

• Five (5) years of relevant work experience in proposal development, preferably managing solicitation responses for U.S. Government clients, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
• Excellent proposal and project management skills with the ability to manage diverse proposal teams of various sizes and interface with executive management.
• Excellent verbal and written communication skills.
• Ability to work in a fast-paced environment while managing multiple proposals and tasks with competing priorities.
• Proficient in full Microsoft Office suite of products, including Word, Excel, PowerPoint, Project, SharePoint, and Teams.
• Ability to produce proposal documents in Adobe InDesign is highly desirable.
• Knowledge of Bid and Proposal best practices and process and understanding of U.S. Government procurement regulations and labor laws is highly desirable.
• APMP certification and/or formal proposal management training (Shipley) is highly desirable.
• IDIQ, task order proposal, and OCONUS experience is desirable
• Experience in PleaseReview is desirable

Physical, Environmental and Sensory Requirements

• Work environment is a typical office setting.
• Physical demands include intermittent sitting, standing, and walking, and occasional bending reaching and lifting.
• Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc. but generally not to the point of being disagreeable.
• Must be prepared to work out of the J & J Worldwide Service Reston VA or Franklin TN office.

This position may also be eligible for a wide range of competitive benefits that can include but not limited to:

• medical
• well-being
• financial planning
• short-term incentives benefits

This job description is subject to change by the employer as the needs of the employer and requirements of the job change.

We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.