Proposal Operations Specialist

Kforce Inc; United States; Hybrid; USD 60.000 - 90.000; Vollzeit

Zusammenfassung

Kforce provides staffing and solutions across technology, finance, accounting, and professional services. The Proposal Operations Specialist coordinates day‑to‑day execution for a centralized Sales Marketing team, handling intake, prioritization, assignment, and content organization to ensure timely and accurate deliverables.

This role requires strong organizational discipline, good communication, and the ability to manage multiple requests in a fast‑moving environment.

Qualifikationen

• 3–7 years of experience in project coordination or operations.
• Experience supporting marketing, proposals, sales operations, or professional services teams is preferred.
• Ability to manage multiple concurrent requests with competing deadlines in a workflow‑driven environment.

Aufgaben

• Coordinate intake and prioritization of requests for RFxs and marketing collateral.
• Track requests from intake through completion with clear status visibility.
• Maintain project trackers, dashboards, and status reporting for delivery oversight.
• Balance short‑term and long‑range requests to ensure timely execution.
• Collaborate with the Sales Marketing team to sequence work based on client needs and revenue.

Kenntnisse

Organizational skills

Time management

Attention to detail

Prioritization

Microsoft Office

SharePoint

Tools

SharePoint

Microsoft Word

Excel

PowerPoint

Outlook

Jobbeschreibung

Kforce is a solutions firm specializing in technology, finance & accounting, and professional staffing services. Each year, we help more than 30,000 people find work. We partner with more than 3,000 companies, including a significant majority of the Fortune 500, to find solutions for their talent, team and project needs.

At Kforce, we thrive on building lasting relationships and making a positive impact on the lives of all we serve. Our national network of 2,000+ associates support our ability to meet the needs of customers of all size.

We are proud of the culture we’ve created. Our people enjoy a hybrid work environment where flexibility and choice are empowered by trust and technology. Our office occasional approach gives Kforcers the ability to achieve high performance levels while designing their best lives. Join the Kforce family and we will support you with expert training, innovative tools, and a team of great people. Together, we can achieve powerful results. At Kforce, We Love What We Do. We Love Who We Serve.

SUMMARY

The Proposal Operations Specialist coordinates day-to-day operational execution for a centralized Sales Marketing team, providing support across multiple workstreams under the Sales Marketing umbrella, primarily request intake and assignment and content organization. This role manages request intake, prioritization, assignment and deadline tracking for requests such as RFxs, presentations, questionnaires, data requests, case studies, and various marketing collateral. This position ensures requests are qualified and sequenced appropriately across the Sales Marketing team, processes are followed, handoffs are clear, and team capacity is distributed appropriately across deadlines and request volume.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support the centralized intake process, vetting requests against defined criteria and coordinating exceptions with the Sales Marketing team.
• Triage incoming requests for completeness, urgency, and appropriate routing.
• Coordinate work assignments based on priorities, deadlines, and team capacity.
• Track requests from intake through completion, maintaining clear visibility into status, workload, and dependencies.
• Monitor team bandwidth and utilization, identifying bottlenecks and escalating risks as needed.
• Maintain project trackers, dashboards, and status reporting to support delivery oversight.
• Balance short‑turn and longer‑range requests to ensure timely, sustainable execution.
• Partner with the Sales Marketing team to sequence and prioritize work based on client needs and revenue considerations.
• Coordinate and actively contribute to weekly team stand‑ups on workload status updates and potential risks/dependencies anticipated future requests, document action items and follow‑ups.
• Track and coordinate internal Sales Marketing milestones and deadlines to facilitate team coordination and communication.
• Prepare quarterly reporting on requested data including but not limited to win/loss ratios, workload volume, client trends and retroactive request themes.
• Maintain organized repositories of templates, collateral, and prior submissions, ensuring version control, documentation accuracy, and submission readiness support.

SUPERVISORY RESPONSIBILITIES

N/A

KEY SUCCESS INDICATORS/ATTRIBUTES

• Strong organizational skills related to content organization, accuracy and archival.
• Strong time‑management skills with consistent follow‑through.
• High attention to detail and process discipline, ensuring accuracy, completeness, and reliable execution.
• Ability to prioritize competing deadlines and manage multiple requests in a fast‑moving environment independently (with minimal oversight)
• Maintains consistent, reliable execution when supporting multiple requests and deadlines.
• Proficiency with shared file systems, content repositories, and basic reporting or dashboard tools.
• Solid analytical, critical‑thinking, and problem‑solving skills.
• Proficient in standard business applications (SharePoint, Microsoft Word, Excel, PowerPoint, Outlook).
• Demonstrated ownership of operational excellence and commitment to the Firm’s Core Values.

EDUCATION AND/OR EXPERIENCE

• 3–7 years of experience in project coordination, operations, traffic management, or project management support roles, ideally supporting marketing, proposals, sales operations, or professional services teams.
• Demonstrated ability to manage multiple concurrent requests with competing deadlines and operate effectively within structured, workflow‑driven environments.
• Experience in proposal operations or RFP support, marketing operations, agency traffic coordination, PMO support, and/or supporting distributed or remote teams is preferred.

CERTIFICATES AND/OR LICENSES

N/A

TRAVEL REQUIREMENTS

N/A

Kforce is an equal opportunity employer that has veterans and disabled affirmative action programs.