Marketing Proposal Coordinator

KPFF Consulting Engineers; Irvine (CA); Hybrid; USD 45,460 - 55,104; Full time

Benefits offered by this job

7 paid holidays

2 weeks vacation annually

3% 401(k) contribution

Medical and dental insurance

Semi-annual bonuses

Educational event opportunities

Job summary

KPFF Consulting Engineers in Irvine, CA, is seeking a Marketing Proposal Coordinator to support proposal efforts and develop marketing materials. This role requires at least 3 years of marketing experience and proficiency in Adobe InDesign.

The ideal candidate will coordinate deadlines, draft proposal content, and collaborate with internal teams to deliver high-quality work. KPFF offers a competitive pay range of $33 to $40 per hour along with benefits like 401(k) contributions and paid time off.

Qualifications

• 3+ years of marketing experience in AEC or professional services.
• Strong proficiency in Adobe InDesign and proficiency in Microsoft Office Suite.
• Experience with Microsoft Teams and SharePoint.

Responsibilities

• Support preparation of proposals, SOQs, and qualification packages.
• Collaborate with technical staff to gather content.
• Draft and edit proposal narratives and project descriptions.

Skills

Marketing experience

Adobe InDesign proficiency

Microsoft Office Suite proficiency

Communication skills

Education

Associate's degree in Marketing or Communications

Tools

Unanet or similar CRM systems

Adobe Creative Cloud

Job description

Job Description

KPFF is seeking a Marketing Proposal Coordinator to join our marketing team. This role supports proposal and pursuit efforts and contributes to the development of marketing materials across the firm.

The Marketing Proposal Coordinator works closely with Principals, clients, engineers, and internal teams to prepare proposals, coordinate deadlines, and produce client‑facing deliverables. This position requires strong organization, attention to detail, and the ability to manage multiple assignments in a fast‑paced, deadline‑driven environment.

Benefits

• 7 paid holidays, and 2 floating holidays for you to use each year.
• 2 weeks of vacation annually, with competitive seniority‑based accruals.
• 2 weeks of personal and sick time to care for yourself and your family members.
• KPFF will contribute 3% of your base salary to your 401(k) regardless of your contribution.
• KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12‑month period.
• 40‑hour work schedule, Monday through Friday.
• Medical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance.
• Semi‑annual Bonuses.
• Opportunities for educational events, relationship building, and fun!
• This is a non‑exempt position. All overtime hours are paid at a time‑and‑a‑half hourly rate.

Pay Range

The pay range for this position is $33.00 - $40.00 per hour, depending on experience.

Responsibilities

• Support the preparation of proposals, SOQs, and qualification packages.
• Coordinate deadlines, submission requirements, and deliverables.
• Collaborate with technical staff to gather and organize content.
• Draft and edit proposal narratives, project descriptions, and team resumes.
• Format and assemble documents using KPFF and client templates.
• Produce polished, client‑ready deliverables under deadline.
• Communicate with clients and KPFF Principals to coordinate submission requirements and schedules.
• Maintain and update staff resumes and project sheets in Unanet.
• Ensure consistency, accuracy, and quality across all materials.
• Work closely with marketing team members, KPFF Leadership, engineers and project managers, and other internal teams.
• Support team efforts to meet deadlines and deliver high‑quality work.

Minimum Requirements

• 3+ years of marketing experience (AEC or professional services preferred)
• Associate’s degree in Marketing, Communications, or related field
• Strong proficiency in Adobe InDesign
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote)
• Experience with Microsoft Teams and SharePoint
• General proficiency working in a PC/Windows‑based environment
• Strong written and verbal communication skills with a command of grammar and clarity
• Ability to manage multiple deadlines daily in a fast‑paced environment
• Availability to work standard business hours (Monday through Friday)

Preferred Qualifications

• Bachelor’s degree in Marketing, Communications, or related field
• Experience with Unanet or similar CRM systems
• Familiarity with Adobe Creative Cloud, including Photoshop and Illustrator
• Experience with workload or task tracking systems

Work Style and Expectations

This role requires a high level of professionalism, reliability, and accountability.

• Takes ownership of their work and consistently follows through on commitments.
• Communicates clearly, directly, and proactively.
• Is able to manage responsibilities independently after an initial training period.
• Is comfortable working with busy leadership and coordinating across multiple priorities.
• Maintains a calm, thoughtful approach under pressure and tight deadlines.
• Demonstrates strong attention to detail and organization in all work.
• Humble and collaborative working style.

Physical Demands and Work Environment

• Duties require in‑person attendance, Monday through Friday, during our business hours of 8 AM to 5 PM at our office in Irvine, CA.
• All duties are performed in a typical office environment while sitting at a desk or computer table.
• Duties require the ability to actively engage with a computer for several hours per day.
• May occasionally need to lift items up to 15 lbs.
• After a successful training period, this role will transition to a hybrid work schedule, with time split between the office and remote work.

Equal Opportunity Employer

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S. KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.