Proposal Manager

Sacbar; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

Veolia North America is seeking a Proposal Manager to lead large, complex proposals for energy services across government, commercial, and industrial clients. You will craft winning themes, structure documents, and visually present solutions, coordinating with legal, sales, EH&S, operations, and technical teams.

This role emphasizes end-to-end proposal development, strong project management, and the use of AI tools to draft and refine content, along with creating sales enablement materials like

Qualifications

• BS or BA in Marketing, Communications or a related field is required.
• 6–8 years of proposal development/management experience, ideally with engineering or technical proposals.
• Strong organizational and project management skills to keep complex proposals on track.
• Experience writing and shaping complex technical proposals with clear win themes.

Responsibilities

• Manage the entire proposal workload, prioritizing and driving submissions from inception to completion.
• Shape strategic win themes, structure proposal documents, and visually represent solutions.
• Support creation of sales enablement content, including client presentations and case studies.
• Utilize AI tools to streamline drafting, editing, and content generation.
• Track data such as due dates, responsible parties, total bid amount, and win rate; report trends.
• Develop detailed responses to proposals and qualification packages across opportunities.
• Coordinate pricing alignment with Account Managers and document pricing assumptions.
• Develop implementation and transition plans for new and existing customers.
• Follow up on proposal contents with sales and operations for feedback; maintain collateral database.

Skills

Proposal management

Project management

AI tooling in proposals

Sales enablement content development

Data visualization

Team collaboration

Education

Bachelor's degree in Marketing/Communications or related field

Tools

Microsoft Office

Google Workspace

Job description

Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country's largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. Veolia is growing its commercial organization for Energy services with a newly re-formed energy business unit focused on a few key themes: the O&M programs to support the "bring your own power" movement, flexible demand response and onsite batteries, and the energy advice and data management systems to help keep large energy users on track.

This is a unique opportunity for someone with a passion for sustainability and climate tech to lead the proposal process end to end and message the company's offerings to win new business.

The Proposal Manager will be responsible for developing, preparing, and implementing large and complex proposals for potential and/or existing customers, including commercial, governmental, and industrial customers within the Energy business unit of Veolia in North America. This role requires a highly organized professional who can shape compelling win themes, structure complex documents, and visually represent proposals to tell a winning story. Acts as principal liaison between legal, sales, environmental, health and safety, operations, and technical professionals to manage proposal development process and facilitate accurate, competitive proposals.

Primary Duties/Responsibilities

• Manage the entire proposal workload, prioritizing and driving submissions from inception to completion with outstanding organizational and project management skills.
• Shape strategic win themes, structure proposal documents, and utilize strong instincts for graphics to visually represent technical solutions and craft a compelling "how we win" narrative.
• Support the creation of sales enablement content, including client presentations and case studies, to drive business development efforts.
• Leverage AI tools efficiently within the proposal process to streamline drafting, editing, and content generation.
• Track key data including: customer, proposal due date, firm or budgetary, responsible parties, total bid amount, win rate. Report out the data and trends to support development reports and goals and objectives.
• Develop and prepare detailed responses to proposals and qualification packages to include worldwide, national and/or regional opportunities.
• Develop and write text for specific responses services and industry related requests and review with management complex service requests prior to communication to appropriate personnel.
• Assist Account Manager with coordinating uniformity of proposed pricing and evaluate and analyze submitted pricing assumptions for accuracy and document for consolidation in final proposal document.
• Develop implementation plans pertaining to project scope and company capabilities as well as transition plans on new and/or existing customers.
• Perform follow-up of proposal contents with sales and operational personnel to review new and/or existing customers to gain meaningful feedback.
  Develop and maintain an electronic database of relevant sales collateral to efficiently communicate and respond to a variety of requests from various professional and management levels pertaining to proposal criteria - this includes boilerplate, case studies, resumes, presentations, etc.

Qualifications

Education/Experience/Background:

BS or BA in Marketing, Communications or Related field
6-8 years of proposal development/management experience, ideally with a strong background in engineering or technical proposals.

Knowledge/Skills/Abilities

Exceptional organizational and project management skills to keep complex, multi-stakeholder proposals on track.
Extensive knowledge in understanding, structuring, and writing complex technical proposals.
Strong proficiency and efficiency in using AI tools within the proposal process.
Experience developing high-quality sales enablement materials, such as client presentations and case studies.
Excellent eye for document design, graphics, and visual representation of data.
Computer proficiency with Microsoft and Google Suite.
Strong customer orientation.
Strong team player.
Familiarity with standard editorial guidelines (Chicago Manual of Style preferred).