Proposal & Document Production Specialist

ERG; Oregon; Hybrid; USD 44,000 - 55,000; Full time

Benefits offered by this job

Health and dental insurance

Life insurance

Long-term disability

Educational benefits

FSAs

401k plan with profit sharing

Employee assistance program (EAP)

Paid vacation & holidays

Sick leave

Job summary

ERG, a research and consulting firm, seeks a Document Production Specialist in Oregon to format and produce professional proposals, reports, and marketing materials. You will manage Word documents, templates, accessibility remediations, and version control while meeting tight deadlines.

Ideal candidates have 3–5 years in document production, strong Word, Excel, and PowerPoint skills, and a proven ability to coordinate with editors and technical staff. Competitive benefits offered.

Qualifications

• Minimum of 3 to 5 years of hands-on work in document production, proposal production, or technical document support.
• Advanced proficiency in Microsoft Office 365, particularly Microsoft Word
• Strong organizational, time-management, and problem-solving skills
• Exceptional attention to detail and commitment to quality
• Ability to manage multiple priorities in a deadline-driven environment
• Strong verbal and written communication skills
• Successful completion of a practical document production skills assessment as part of the hiring process

Responsibilities

• Format and produce professional-quality proposals, technical reports, work plans, resumes, fillable forms, presentations, and marketing materials
• Apply and maintain style guides, branding standards, and formatting requirements
• Develop and manage complex Microsoft Word documents, including styles, document templates, automatic numbering, tables of contents, cross-references, headers and footers, section breaks, and callout boxes
• Create, import, and update complex tables, charts, figures, and organizational graphics
• Maintain version control and document integrity throughout the document production lifecycle
• Assemble final deliverables and submission packages under tight deadlines
• Develop and remediate documents to meet Section 508 accessibility requirements
• Perform quality control reviews to verify formatting consistency, accessibility, branding compliance, and document completeness
• Validate table of contents, hyperlinks, bookmarks, tables and figures
• Ensure deliverables comply with client and regulatory requirements
• Manage multiple assignments simultaneously while meeting competing deadlines
• Coordinate with proposal teams, editors, and technical staff
• Maintain organized electronic files, document libraries, and archived project materials
• Recommend process improvements and production efficiencies

Skills

3–5 years experience in document or

Attention to detail

Organizational skills

Time management

Communication skills

Quality control

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Adobe Acrobat

Job description

ERG, a research and consulting firm, seeks a Document Production Specialist in Oregon to format and produce professional proposals, reports, and marketing materials. You will manage Word documents, templates, accessibility remediations, and version control while meeting tight deadlines.

Ideal candidates have 3–5 years in document production, strong Word, Excel, and PowerPoint skills, and a proven ability to coordinate with editors and technical staff. Competitive benefits offered.