Document Production Specialist

ERG; Oregon; Hybrid; USD 44,000 - 55,000; Full time

Benefits offered by this job

Health and dental insurance

Life insurance

Long-term disability

Educational benefits

FSAs

401k plan with profit sharing

Employee assistance program (EAP)

Paid vacation & holidays

Sick leave

Job summary

ERG, a research and consulting firm, seeks a Document Production Specialist in Oregon to format and produce professional proposals, reports, and marketing materials. You will manage Word documents, templates, accessibility remediations, and version control while meeting tight deadlines.

Ideal candidates have 3–5 years in document production, strong Word, Excel, and PowerPoint skills, and a proven ability to coordinate with editors and technical staff. Competitive benefits offered.

Qualifications

• Minimum of 3 to 5 years of hands-on work in document production, proposal production, or technical document support.
• Advanced proficiency in Microsoft Office 365, particularly Microsoft Word
• Strong organizational, time-management, and problem-solving skills
• Exceptional attention to detail and commitment to quality
• Ability to manage multiple priorities in a deadline-driven environment
• Strong verbal and written communication skills
• Successful completion of a practical document production skills assessment as part of the hiring process

Responsibilities

• Format and produce professional-quality proposals, technical reports, work plans, resumes, fillable forms, presentations, and marketing materials
• Apply and maintain style guides, branding standards, and formatting requirements
• Develop and manage complex Microsoft Word documents, including styles, document templates, automatic numbering, tables of contents, cross-references, headers and footers, section breaks, and callout boxes
• Create, import, and update complex tables, charts, figures, and organizational graphics
• Maintain version control and document integrity throughout the document production lifecycle
• Assemble final deliverables and submission packages under tight deadlines
• Develop and remediate documents to meet Section 508 accessibility requirements
• Perform quality control reviews to verify formatting consistency, accessibility, branding compliance, and document completeness
• Validate table of contents, hyperlinks, bookmarks, tables and figures
• Ensure deliverables comply with client and regulatory requirements
• Manage multiple assignments simultaneously while meeting competing deadlines
• Coordinate with proposal teams, editors, and technical staff
• Maintain organized electronic files, document libraries, and archived project materials
• Recommend process improvements and production efficiencies

Skills

3–5 years experience in document or

Attention to detail

Organizational skills

Time management

Communication skills

Quality control

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Adobe Acrobat

Job description

ERG is a research and consulting firm that provides a wide range of support to federal, state, and commercial clients. ERG offers multidisciplinary teams with nationally recognized skills in engineering, science, economics, public health, informational technology, and communications. We hire people with the best minds and then provide them with a vibrant and flexible environment in which to develop their careers. The qualified individual must be highly motivated with the skills to prioritize, perform, and communicate effectively in a fast-paced environment.

Job Description

• Format and produce professional-quality proposals, technical reports, work plans, resumes, fillable forms, presentations, and marketing materials
• Apply and maintain style guides, branding standards, and formatting requirements
• Develop and manage complex Microsoft Word documents, including styles, document templates, automatic numbering, tables of contents, cross-references, headers and footers, section breaks, and callout boxes
• Create, import, and update complex tables, charts, figures, and organizational graphics
• Maintain version control and document integrity throughout the document production lifecycle
• Assemble final deliverables and submission packages under tight deadlines

Accessibility and Quality Assurance

• Develop and remediate documents to meet Section 508 accessibility requirements
• Perform quality control reviews to verify formatting consistency, accessibility, branding compliance, and document completeness
• Validate table of contents, hyperlinks, bookmarks, tables and figures
• Ensure deliverables comply with client and regulatory requirements

Project Coordination and Administrative Support

• Manage multiple assignments simultaneously while meeting competing deadlines
• Coordinate with proposal teams, editors, and technical staff
• Maintain organized electronic files, document libraries, and archived project materials
• Recommend process improvements and production efficiencies

Qualifications and Skills

• Minimum of 3 to 5 years of hands-on work in document production, proposal production, or technical document support
• Advanced proficiency in Microsoft Office 365, particularly Microsoft Word
• Strong organizational, time-management, and problem-solving skills
• Exceptional attention to detail and commitment to quality
• Ability to manage multiple priorities in a deadline-driven environment
• Strong verbal and written communication skills
• Successful completion of a practical document production skills assessment as part of the hiring process

Preferred Qualifications

• Background supporting environmental, engineering, scientific, professional services, or government contracting organizations
• Familiarity with federal procurement processes and proposal development
• Working knowledge of Microsoft Excel and PowerPoint
• Able to create, edit, bookmark and remediate PDFs using Adobe Acrobat
• Working knowledge of Section 508 accessibility compliance and document remediation
• Hands-on work with PDF fillable forms
• Comfortable using SharePoint, Microsoft Teams, proposal content libraries and document management systems

$44,000 - $55,000 a year

ERG offers competitive salaries and excellent benefits:

• health and dental insurance
• life insurance
• long-term disability
• educational benefits
• FSAs
• a generous 401k plan
• profit sharing
• an EAP
• 11-20 paid vacation days per year
• 10 paid holidays per year
• 56 hours or more of sick leave (based on the state you work in) per year (pro-rated for part-time) and more

The salary range for all positions depends on the years and type of experience.

ERG is an equal opportunity employer and complies with all applicable EEOC regulations. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual preference, national origin, disability, or status as a protected veteran.

ERG fosters a friendly, flexible work environment. ERGers are dedicated to serving clients who are committed to making the world a better place. We promote and recognize principles of fairness and respect in the work we do, the partnerships we foster, and the culture we value both within and outside of our organization.

Please be aware, the only authentic corporate domain for ERG is ERG may, on occasion, screen applicants via telephone or video interviews via Skype, Teams, GoToMeeting, or another type of video platform. However, any candidate extended a job offer might be asked to meet in person with an ERG employee before providing confidential personal information associated with new employment.

If you're a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access ERG's online application process as a result of your disability.