Proposal Coordinator

Matrix Project Services; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) with company match

Employee stock purchase plan (ESPP)

Wellness program

Adoption assistance

Tuition reimbursement

Job summary

Matrix Project Services is seeking a Proposal Administrator in Houston, TX, to provide administrative and coordination support for the development of proposals, presentations, and related business development materials.

You will assist in preparing RFIs, RFQs, and RFPs under management guidance, organize content, maintain proposal documentation, and ensure materials align with company branding and strategy. This role collaborates with Delivery, BD, Marketing, and Operations teams.

Qualifications

• Associate’s or Bachelor’s degree in Marketing, Communications, Business, or related field, or 2+ years of administrative experience.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and databases/web-based systems.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience with document formatting or data entry is a plus.

Responsibilities

• Provide administrative support to proposal development, including RFIs, RFQs, and RFPs.
• Assist in preparing proposal outlines, schedules, and compliance matrices using templates.
• Compile, organize and format proposal documents and maintain resume database.
• Edit and proofread documents for grammar, formatting, and consistency.
• Maintain files, records, and document repositories for proposal-related materials.
• Coordinate meetings, schedules, and deadlines related to proposal activities.
• Assist with creation and formatting of presentations and communications materials.
• Support CRM data entry and reference of data in tracking tools.

Skills

Written communication

Verbal communication

Microsoft Office

Attention to detail

Multitasking

Templates & processes

CRM systems

Data entry

Education

Associate or Bachelor degree or relevant experience

Tools

Microsoft Dynamics CRM

SharePoint

Job description

Matrix Project Services is seeking a Proposal Administrator in Houston, TX, to provide administrative and coordination support for the development of proposals, presentations, and related business development materials.

You will assist in preparing RFIs, RFQs, and RFPs under management guidance, organize content, maintain proposal documentation, and ensure materials align with company branding and strategy. This role collaborates with Delivery, BD, Marketing, and Operations teams.