Proposal Coordinator

STG Design; Austin (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

STG Design in Austin, TX is seeking an entry-level Proposal Coordinator to support our business development efforts by preparing, coordinating, producing, and submitting proposals, statements of qualifications, interview materials, and related pursuit deliverables. This role reports to the Marketing Manager and collaborates with the Proposal Champion, Principals, and Project Managers.

Under guidance, you will build foundations in proposal processes, A/E/C pursuit practices, and marketing

Qualifications

• Bachelor's degree in Marketing, Communications, Journalism, Graphic Design, Business, or related field.
• 1–3 years in proposals, marketing, communications, or related field; internships/co-ops ok.
• Working knowledge of Adobe InDesign and Acrobat, or ability to learn quickly.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Strong writing, editing, and proofreading with attention to detail.
• Organized and dependable, with ability to manage multiple tasks and deadlines.
• Collaborative, coachable, eager to learn; detail-oriented yet creative.

Responsibilities

• Assist in producing proposals, statements of qualifications, interview materials, and related deliverables using templates and brand standards.
• Track proposal schedules, submission requirements, and internal deadlines.
• Gather information, resumes, project descriptions, and subconsultant materials from PMs, principals, and consultants.
• Format, lay out, and edit proposal content in Adobe InDesign.
• Support development of proposal themes and content as directed by the pursuit team.

Skills

Adobe InDesign

Acrobat

Microsoft Office

Writing & Editing

Education

Bachelor's degree (Marketing/Communications/Journalism/Graphic Design/Business)

Tools

Deltek Vantagepoint

Adobe Photoshop

Adobe Illustrator

Job description

• Location 828 W 6th Street,Suite 300,Austin, TX, 78703,United States
• Job Category Marketing
• Employee Type FT Non-Exempt
• Required Degree 4 Year Degree

Description

The Proposal Coordinator supports the firm's business development efforts by helping prepare, coordinate, produce, and submit proposals, statements of qualifications, interview materials, and related pursuit deliverables. This is an entry-level position that reports to the Marketing Manager and works collaboratively with the Proposal Champion/Lead, Proposal & Marketing Coordinator, Principals, Practice Group Leaders, and Project Managers.

Working under the guidance of the Marketing Manager, the Proposal Coordinator will build a strong foundation in proposal processes, A/E/C pursuit practices, and marketing operations, taking on increasing responsibility as skills and experience develop.

Proposal Development & Production

• Assist in producing proposals, statements of qualifications, interview materials, and related pursuit deliverables using established templates and brand standards.
• Help track proposal schedules, submission requirements, and internal deadlines.
• Gather information, resumes, project descriptions, and subconsultant materials from project managers, principals, and consultants.
• Format, lay out, and edit proposal content in Adobe InDesign.
• Support the development of proposal themes and content as directed by the pursuit team.

Compliance & Quality Assurance

• Help review RFPs and build compliance checklists to confirm deliverables meet client instructions.
• Coordinate required forms and supporting documentation.
• Proofread deliverables for accuracy, completeness, and consistency.
• Assist with final production, printing, packaging, and electronic submission activities.

Content & Database Management

• Update and maintain project profiles, resumes, project sheets, boilerplate content, and qualification information.
• Help maintain proposal templates, content libraries, and marketing resources so they are current, organized, and easy to find.
• Assist with CRM data entry, opportunity tracking, and data quality.
• Help organize project photography and digital image libraries.

Interview Support

• Assist with interview preparation and presentation development.
• Coordinate logistics, rehearsal schedules, and presentation materials.

Marketing Support

• Assist with updates to marketing collateral, brochures, and practice-group materials in accordance with brand standards.
• Help track deadlines on the firmwide marketing calendar, including awards submissions and events.
• Support the gathering of content for awards submissions, project announcements, and other marketing materials.

Collaboration & Professional Growth

• Work closely with the Marketing Manager to support pursuit execution and proposal delivery.
• Participate in team planning meetings and provide clear status updates on assigned tasks.
• Learn and follow established proposal processes, checklists, and tools, and share ideas for improvement.
• Perform other related duties as assigned.

Requirements

MINIMUM REQUIREMENTS

• Bachelor's degree in Marketing, Communications, Journalism, Graphic Design, Business, or a related field.
• 1-3 years of experience in proposals, marketing, communications, or a related field; relevant internships, co-ops, or academic projects will be considered.
• Working knowledge of Adobe InDesign and Acrobat, or a demonstrated ability to learn them quickly.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Strong writing, editing, and proofreading skills with close attention to detail.
• Organized and dependable, with the ability to manage multiple tasks and meet firm deadlines.
• Collaborative, coachable, and eager to learn; detail-oriented yet creative.

PREFERRED QUALIFICATIONS

• Internship or work experience in the A/E/C industry or a comparable professional-services environment.
• Familiarity with Adobe Photoshop and Illustrator.
• Exposure to Deltek Vantagepoint or a similar CRM platform.
• A portfolio of writing, layout, or design samples.