Proposal Coordinator: Drive Winning Proposals & Team Collaboration

Three Notch Group; Andalusia (AL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive pay based on experience

Advancement and technical training

Company vehicle or mileage reimburse

Health, dental, and vision insurance

Paid time off and holidays

401(k) with company match

Job summary

Three Notch Group is seeking an organized Proposal Coordinator to support the development of high-quality proposals, SOQs, SF330s, and other marketing materials. You will work with technical professionals, project managers, and leaders to coordinate pursuits from RFP review through final submission.

The ideal candidate has 2–5 years of proposal coordination experience, strong communication, and ability to manage multiple deadlines while maintaining quality and confidentiality.

Qualifications

• Bachelor's degree in Marketing, Communications, Business Administration, English, Journalism, Public Relations, Technical Writing, or a related field preferred.
• Minimum of 2-5 years of experience in proposal coordination, marketing, business development support, communications, or a related discipline.
• Experience coordinating proposals, Statements of Qualifications (SOQs), SF330s, letters of interest, or similar professional services pursuits preferred.
• Demonstrated ability to manage multiple deadlines, assignments, and priorities simultaneously.
• Experience working collaboratively with technical professionals, project managers, business development teams, and leadership.
• Knowledge of proposal-development processes, compliance requirements, and submission best practices preferred.
• Experience maintaining proposal databases, resumes, project descriptions, and qualifications information.
• Familiarity with CRM, proposal-management, document-management, or content-management systems preferred.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Valid driver's license and ability to travel occasionally, if required.

Responsibilities

• Coordinate the development and submission of proposals, SOQs, SF330s, letters of interest, and other pursuit materials, ensuring deadlines and submission requirements are met.
• Review RFPs/RFQs, identify requirements, develop proposal schedules and compliance checklists, and coordinate assignments with pursuit teams.
• Partner with technical and business leaders to develop client-focused content, win themes, differentiators, project descriptions, resumes, and other proposal materials.
• Maintain accurate and current proposal resources, including employee resumes, project experience, firm qualifications, client information, and reusable content.
• Coordinate proposal schedules, internal reviews, staffing needs, and deliverables while proactively communicating deadlines and potential risks.
• Support proposal closeout, client debriefs, win/loss tracking, and lessons learned to continuously strengthen the company's pursuit process.
• Help maintain and improve proposal templates, standards, workflows, graphics, and quality-control practices.
• Responsibly leverage approved AI technologies and other emerging tools to improve the efficiency, quality, and consistency of proposal development and marketing deliverables.

Skills

Proposal coordination

Communication

Team collaboration

Attention to detail

Time management

Education

Bachelor's degree in Marketing/Comms

Tools

CRM

Proposal management

Document management

Content management systems

Job description

Three Notch Group is seeking an organized Proposal Coordinator to support the development of high-quality proposals, SOQs, SF330s, and other marketing materials. You will work with technical professionals, project managers, and leaders to coordinate pursuits from RFP review through final submission.

The ideal candidate has 2–5 years of proposal coordination experience, strong communication, and ability to manage multiple deadlines while maintaining quality and confidentiality.