Proposal Coordinator: Drive Winning Proposals

Three Notch Group; Charlotte (NC); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

401(k) with company match

Holidays

Job summary

Three Notch Group is seeking a detail‑oriented Proposal Coordinator to support the development of high‑quality proposals, SOQs, and other marketing materials across multiple offices in the Southeast. You will work with technical professionals, project managers, and leadership to coordinate pursuits from initial review through final submission.

The ideal candidate brings strong communication and project coordination skills, with experience in proposal processes and content development to create

Qualifications

• Bachelor's degree in Marketing, Communications, Business Administration, English, Journalism, Public Relations, Technical Writing, or related field preferred.
• Minimum of 2–5 years of experience in proposal coordination, marketing, business development support, communications, or related discipline.
• Experience coordinating proposals, SOQs, SF330s, letters of interest, or similar professional services pursuits preferred.

Responsibilities

• Coordinate the development and submission of proposals, SOQs, SF330s, letters of interest, and other pursuit materials, ensuring deadlines and submission requirements are met.
• Review RFPs/RFQs, identify requirements, develop proposal schedules and compliance checklists, and coordinate assignments with pursuit teams.
• Partner with technical and business leaders to develop client-focused content, win themes, differentiators, project descriptions, resumes, and other proposal materials.
• Maintain accurate and current proposal resources, including employee resumes, project experience, firm qualifications, client information, and reusable content.
• Coordinate proposal schedules, internal reviews, staffing needs, and deliverables while proactively communicating deadlines and potential risks.
• Support proposal closeout, client debriefs, win/loss tracking, and lessons learned to continuously strengthen the company's pursuit process.
• Help maintain and improve proposal templates, standards, workflows, graphics, and quality-control practices.
• Responsibly leverage approved AI technologies and other emerging tools to improve the efficiency, quality, and consistency of proposal development and marketing deliverables.

Skills

Proposal coordination

Project coordination

Deadline management

Cross-functional collaboration

Education

Bachelor's degree in Marketing/Communications

Tools

CRM systems

Proposal management software

Document management systems

Content management systems

Job description

Three Notch Group is seeking a detail‑oriented Proposal Coordinator to support the development of high‑quality proposals, SOQs, and other marketing materials across multiple offices in the Southeast. You will work with technical professionals, project managers, and leadership to coordinate pursuits from initial review through final submission.

The ideal candidate brings strong communication and project coordination skills, with experience in proposal processes and content development to create