Senior Bid & Proposal Coordinator

Jobgether; United States; À distance; USD 70 000 - 100 000; Plein temps

Avantages offerts par ce poste

Night differential pay

HMO healthcare with dependents

Permanent work-from-home arrangement

Employee referral program

20 days annual leave

Team activities and events

Résumé du poste

Jobgether is seeking a Senior Proposal Coordinator to manage standard proposal development, ensure accuracy and timely delivery of materials, and support strategic submissions.

You will lead submittal content, coordinate kickoff and QC meetings, and act as the primary contact for proposal efforts, collaborating with internal teams and external partners to align with project strategy.

Qualifications

• Bachelor's degree in Marketing, Communications, Business, or related field.
• 3–5 years of proposal coordination experience in AEC or similar industries.
• Proficiency with Word, Excel, PowerPoint; familiarity with Adobe Creative Suite.
• Strong writing, editing, proofreading, and communication abilities.
• Excellent organizational skills with attention to detail and deadlines.
• Ability to manage multiple proposals and coordinate cross-functional teams.

Responsabilités

• Lead the development of standard submittals aligned with RFPs and client expectations.
• Organize kickoff, review, and quality control meetings to align contributors.
• Serve as primary contact for standard proposal efforts with internal and external stakeholders.
• Coordinate with Proposal Manager on planning and executing complex proposals.
• Collect resumes, project descriptions, forms, and documents for submissions.
• Manage proposal logistics, version control, and document organization across platforms.
• Draft, edit, and refine technical and marketing content including resumes and summaries.
• Maintain a library of reusable proposal content and boilerplate responses.
• Ensure content reflects capabilities and branding guidelines; collaborate with experts.
• Review proposals for completeness, accuracy, and compliance; monitor deadlines.
• Develop and manage proposal schedules and track progress against timelines.
• Identify improvements to workflows, templates, and tools to boost efficiency.

Connaissances

Proposal coordination

Writing & editing

Organizational skills

Attention to detail

Stakeholder management

Cross-functional collaboration

Branding adherence

Formation

Bachelor's degree in Marketing/Communications/Business

Outils

Deltek Vantagepoint

InDesign

Microsoft Word

Microsoft Excel

PowerPoint

Description du poste

Accountabilities:

As a Senior Proposal Coordinator, you will manage standard proposal development, support strategic submissions, and ensure the accuracy, quality, and timely delivery of proposal materials. Your key responsibilities will include:

• - Lead the development of standard submittals, ensuring content aligns with RFP requirements, client expectations, and internal standards.
• - Organize and facilitate proposal kickoff meetings, review sessions, and quality control meetings to keep contributors aligned throughout the submission process.
• - Serve as the primary point of contact for standard proposal efforts, coordinating with internal teams and external partners as needed.
• - Partner with the Proposal Manager to plan, coordinate, and execute complex, high-value, and strategic proposals.
• - Coordinate the timely collection of resumes, project descriptions, forms, administrative documents, and other required materials for proposal submissions.
• - Manage day-to-day proposal logistics, version control, and document organization across collaborative platforms.
• - Draft, edit, and refine technical and marketing content, including employee resumes, project descriptions, executive summaries, and standard responses.
• - Maintain and improve a library of reusable proposal content, including resumes, project sheets, and boilerplate responses.
• - Ensure proposal content accurately reflects organizational capabilities, project experience, and achievements while adhering to branding guidelines.
• - Collaborate with technical specialists, proposal staff, and leadership to gather accurate information and align submissions with project strategies.
• - Review proposals for completeness, accuracy, compliance, consistency, and adherence to industry and branding standards.
• - Develop and manage proposal schedules, monitor progress, coordinate contributors, and ensure all deadlines are met.
• - Identify opportunities to improve proposal workflows, templates, and tools to increase efficiency, consistency, and overall effectiveness.

Requirements:

The ideal candidate combines proposal coordination experience with excellent writing skills, strong organizational capabilities, and familiarity with the AEC industry. The following qualifications and skills are required or preferred:

• - Bachelor's degree in Marketing, Communications, Business, or a related field.
• - 3–5 years of experience in proposal coordination, preferably within the architecture, engineering, and construction (AEC) industry.
• - Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• - Experience with Adobe Creative Suite, particularly InDesign.
• - Strong writing, editing, proofreading, and communication skills.
• - Excellent organizational skills and exceptional attention to detail.
• - Proven ability to manage multiple proposals and competing priorities under tight deadlines in a fast-paced environment.
• - Ability to coordinate cross-functional contributors and maintain effective communication throughout the proposal development process.
• - Strong document management, scheduling, and quality assurance capabilities.
• - Experience with proposal management tools and CRM software, such as Deltek Vantagepoint, is preferred.
• - Familiarity with federal, state, and local government procurement processes and compliance requirements is an advantage.
• - Knowledge of AEC terminology, industry processes, and standards is preferred.
• - Creative design skills and the ability to produce visually polished proposal materials are beneficial.
• - Persuasive writing skills and the ability to communicate technical information clearly and compellingly are preferred.

Benefits:

• - Competitive compensation package aligned with skills and experience.
• - Night differential pay to increase earning potential.
• - Comprehensive HMO healthcare coverage, including coverage for one dependent at no cost starting on the first day.
• - Permanent work-from-home arrangement supporting flexibility and work-life balance.
• - Employee referral program with incentives.
• - 20 days of annual leave.
• - Team activities and events that encourage collaboration and engagement.
• - Opportunities to build strong professional relationships with key stakeholders across the business.
• - Participation in client engagement initiatives to broaden professional experience and industry exposure.