Senior Bid & Proposal Coordinator

Jobgether; Oregon; Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Night differential pay

HMO healthcare coverage for one depend

Permanent work-from-home arrangement

Employee referral program

20 days of annual leave

Team activities and events

Opportunities to network with keyStake

Job summary

Jobgether in the United States is seeking a Senior Proposal Coordinator to lead standard proposal development and support complex bids in the AEC industry. This remote role coordinates from planning through submission, collaborating with technical teams, marketing, and leadership to produce compelling content and timely deliveries.

The ideal candidate brings 3–5 years of proposal coordination experience, strong writing skills, and a detail-oriented mindset to manage content libraries, workflows,

Qualifications

• Bachelor's degree in Marketing, Communications, Business, or related field.
• 3–5 years of experience in proposal coordination in the AEC industry is preferred.
• Proficiency with MS Office (Word, Excel, PowerPoint) and Adobe InDesign.
• Strong writing, editing, proofreading, and communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple proposals and priorities under tight deadlines.
• Familiarity with proposal management tools and CRM software is a plus.

Responsibilities

• Lead the development of standard submittals aligned with RFPs and internal standards.
• Organize kickoff meetings, reviews, and quality control sessions.
• Serve as the primary contact for standard proposal efforts with internal and external partners.
• Coordinate with Proposal Manager on planning and executing complex proposals.
• Gather resumes, project descriptions, and other materials for submissions.
• Manage proposal logistics, version control, and document organization.

Skills

Writing

Organizational skills

Cross-functional collaboration

Proposal coordination

Attention to detail

Education

Bachelor's degree in Marketing, Communications, Business or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Adobe InDesign

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Proposal Coordinator based in the United States.The Senior Proposal Coordinator will lead the development of standard proposal submissions while supporting complex, high-value bids within the architecture, engineering, and construction (AEC) industry. In this remote role, you will coordinate proposal activities from initial planning through final submission, ensuring every deliverable meets client requirements, quality standards, and deadlines. You will collaborate with technical teams, proposal managers, marketing professionals, and business leaders to gather information and create compelling, persuasive content. The position combines strong writing and editing skills with project coordination, document management, and quality control. You will also help improve proposal workflows, maintain reusable content libraries, and ensure consistent branding across submissions. This opportunity is ideal for a detail-oriented professional who thrives in a fast-paced environment, enjoys cross-functional collaboration, and wants to contribute to high-impact business development initiatives.

Accountabilities:

Your key responsibilities will include:

• Lead the development of standard submittals, ensuring content aligns with RFP requirements, client expectations, and internal standards.
• Organize and facilitate proposal kickoff meetings, review sessions, and quality control meetings to keep contributors aligned throughout the submission process.
• Serve as the primary point of contact for standard proposal efforts, coordinating with internal teams and external partners as needed.
• Partner with the Proposal Manager to plan, coordinate, and execute complex, high-value, and strategic proposals.
• Coordinate the timely collection of resumes, project descriptions, forms, administrative documents, and other required materials for proposal submissions.
• Manage day-to-day proposal logistics, version control, and document organization across collaborative platforms.
• Draft, edit, and refine technical and marketing content, including employee resumes, project descriptions, executive summaries, and standard responses.
• Maintain and improve a library of reusable proposal content, including resumes, project sheets, and boilerplate responses.
• Ensure proposal content accurately reflects organizational capabilities, project experience, and achievements while adhering to branding guidelines.
• Collaborate with technical specialists, proposal staff, and leadership to gather accurate information and align submissions with project strategies.
• Review proposals for completeness, accuracy, compliance, consistency, and adherence to industry and branding standards.
• Develop and manage proposal schedules, monitor progress, coordinate contributors, and ensure all deadlines are met.
• Identify opportunities to improve proposal workflows, templates, and tools to increase efficiency, consistency, and overall effectiveness.

Requirements:

The ideal candidate combines proposal coordination experience with excellent writing skills, strong organizational capabilities, and familiarity with the AEC industry. The following qualifications and skills are required or preferred:

• Bachelor's degree in Marketing, Communications, Business, or a related field.
• 3-5 years of experience in proposal coordination, preferably within the architecture, engineering, and construction (AEC) industry.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Experience with Adobe Creative Suite, particularly InDesign.
• Strong writing, editing, proofreading, and communication skills.
• Excellent organizational skills and exceptional attention to detail.
• Proven ability to manage multiple proposals and competing priorities under tight deadlines in a fast-paced environment.
• Ability to coordinate cross-functional contributors and maintain effective communication throughout the proposal development process.
• Strong document management, scheduling, and quality assurance capabilities.
• Experience with proposal management tools and CRM software, such as Deltek Vantagepoint, is preferred.
• Familiarity with federal, state, and local government procurement processes and compliance requirements is an advantage.
• Knowledge of AEC terminology, industry processes, and standards is preferred.
• Creative design skills and the ability to produce visually polished proposal materials are beneficial.
• Persuasive writing skills and the ability to communicate technical information clearly and compellingly are preferred.

Benefits:

• Competitive compensation package aligned with skills and experience.
• Night differential pay to increase earning potential.
• Comprehensive HMO healthcare coverage, including coverage for one dependent at no cost starting on the first day.
• Permanent work-from-home arrangement supporting flexibility and work-life balance.
• Employee referral program with incentives.
• 20 days of annual leave.
• Team activities and events that encourage collaboration and engagement.
• Opportunities to build strong professional relationships with key stakeholders across the business.
• Participation in client engagement initiatives to broaden professional experience and industry exposure.