Proposal Coordinator: Shape Winning Proposals & Growth

McMillen; Boise (ID); Presencial; USD 37.000 - 51.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical/Dental/Vision benefits

401(k) with match

Stock ownership opportunity

PTO and holidays

Wellness reimbursement

Descripción de la vacante

McMillen, Inc. is seeking a Proposal Coordinator to join our Marketing team and support the proposal development lifecycle from planning to delivery.

You will assist with production, formatting, reviews, and asset management while coordinating with Proposal Managers and cross-functional teams in water resources and civil infrastructure projects. The role emphasizes attention to detail, adherence to standards, and timely pursuit of opportunities, including federal bids (e.g., SF330).

Formación

• Bachelor’s degree in Marketing, Communications, Journalism, English, Business, Public Relations, or related field.
• 3–5 years of progressively responsible experience in AEC proposal development.
• Experience supporting federal proposal development (e.g., SF330) and multidisciplinary engineering pursuits.
• Proven ability to mentor and train proposal coordinators or junior marketing staff.
• Knowledge of proposal operations, systems, and process improvement initiatives.
• Proficiency in maintaining proposal tracking systems, including Smartsheet or similar platforms.
• Familiarity with Cosential/Unanet CRM.
• Background supporting water resources, civil engineering, environmental, or heavy civil infrastructure pursuits.
• Ability to thrive in a fast-paced, deadline-driven AEC consulting environment.

Responsabilidades

• Supports Proposal Managers in the development, coordination, production, and delivery of high-quality proposals, qualifications packages, interview materials, presentations, and other pursuit-related marketing collateral.
• Performs proposal production activities including document formatting, editing, proofreading, graphics coordination, compliance reviews, printing, binding, electronic submittals, and final production.
• Assists with proposal planning by coordinating schedules, collecting content, tracking assignments, and following up with technical staff and teaming partners.
• Develops and maintains proposal assets including resumes, project descriptions, photography, and other marketing resources.
• Assists with interview preparation by supporting presentation development, rehearsal logistics, and production of presentation materials.
• Follows established proposal processes, document management standards, file-sharing procedures, and quality control practices established by the Proposal Coordinator Lead and Director of Marketing.
• Maintains organized proposal files and documentation in accordance with departmental standards.
• Updates proposal information, resumes, project experience, and marketing assets within Cosential (Unanet CRM) and other department systems as assigned.
• Collaborates with Proposal Managers, Proposal Coordinator Lead, Business Development, Communications, Project Managers, technical staff, and teaming partners to support successful proposal delivery.
• Performs research, writing, editing, proofreading, and general proposal support on a variety of pursuits.
• Assists in maintaining proposal templates, graphics, and marketing materials.
• Identifies opportunities to improve proposal quality and production efficiency while following established departmental processes.
• Uses strong communication skills to effectively exchange proposal and marketing information across departments.

Conocimientos

AEC proposal experience

Mentoring junior staff

Proposal operations knowledge

Cosential/Unanet CRM familiarity

Proficiency with Smartsheet

Educación

Bachelor’s degree in Marketing/Communications/Journalism/English/Business/PR

Herramientas

Cosential/Unanet CRM

Smartsheet

Descripción del empleo

McMillen, Inc. is seeking a Proposal Coordinator to join our Marketing team and support the proposal development lifecycle from planning to delivery.

You will assist with production, formatting, reviews, and asset management while coordinating with Proposal Managers and cross-functional teams in water resources and civil infrastructure projects. The role emphasizes attention to detail, adherence to standards, and timely pursuit of opportunities, including federal bids (e.g., SF330).