Proposal Coordinator I

Three Notch Group; Andalusia (AL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive pay based on experience

Advancement and technical training

Company vehicle or mileage reimburse

Health, dental, and vision insurance

Paid time off and holidays

401(k) with company match

Job summary

Three Notch Group is seeking an organized Proposal Coordinator to support the development of high-quality proposals, SOQs, SF330s, and other marketing materials. You will work with technical professionals, project managers, and leaders to coordinate pursuits from RFP review through final submission.

The ideal candidate has 2–5 years of proposal coordination experience, strong communication, and ability to manage multiple deadlines while maintaining quality and confidentiality.

Qualifications

• Bachelor's degree in Marketing, Communications, Business Administration, English, Journalism, Public Relations, Technical Writing, or a related field preferred.
• Minimum of 2-5 years of experience in proposal coordination, marketing, business development support, communications, or a related discipline.
• Experience coordinating proposals, Statements of Qualifications (SOQs), SF330s, letters of interest, or similar professional services pursuits preferred.
• Demonstrated ability to manage multiple deadlines, assignments, and priorities simultaneously.
• Experience working collaboratively with technical professionals, project managers, business development teams, and leadership.
• Knowledge of proposal-development processes, compliance requirements, and submission best practices preferred.
• Experience maintaining proposal databases, resumes, project descriptions, and qualifications information.
• Familiarity with CRM, proposal-management, document-management, or content-management systems preferred.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Valid driver's license and ability to travel occasionally, if required.

Responsibilities

• Coordinate the development and submission of proposals, SOQs, SF330s, letters of interest, and other pursuit materials, ensuring deadlines and submission requirements are met.
• Review RFPs/RFQs, identify requirements, develop proposal schedules and compliance checklists, and coordinate assignments with pursuit teams.
• Partner with technical and business leaders to develop client-focused content, win themes, differentiators, project descriptions, resumes, and other proposal materials.
• Maintain accurate and current proposal resources, including employee resumes, project experience, firm qualifications, client information, and reusable content.
• Coordinate proposal schedules, internal reviews, staffing needs, and deliverables while proactively communicating deadlines and potential risks.
• Support proposal closeout, client debriefs, win/loss tracking, and lessons learned to continuously strengthen the company's pursuit process.
• Help maintain and improve proposal templates, standards, workflows, graphics, and quality-control practices.
• Responsibly leverage approved AI technologies and other emerging tools to improve the efficiency, quality, and consistency of proposal development and marketing deliverables.

Skills

Proposal coordination

Communication

Team collaboration

Attention to detail

Time management

Education

Bachelor's degree in Marketing/Comms

Tools

CRM

Proposal management

Document management

Content management systems

Job description

Three Notch Group

Locations: Andalusia, AL | Charlotte, NC | Dothan, AL

Proposal Coordinator

Company Overview

Three Notch Group is a Top 400 ENR design firm with over 80 years of experience, dedicated to delivering a wide range of services, including Field and Lab Services, UST, Environmental, Utility, Transportation, Geotechnical & Construction Engineering, and Civil/Site Development. We foster a collaborative environment where team members can build lasting friendships, support one another, and guide our clients in shaping their futures. With offices across the Southeast, including seven in Alabama, two in North Carolina, one in Florida, one in Georgia, and one in Tennessee, we offer an exceptional opportunity for personal and professional growth. If you’re ready to make a difference and advance your career, join us at Three Notch and be part of a team that truly values your contributions!

Position Overview

Three Notch Group is seeking an organized, collaborative, and detail-oriented Proposal Coordinator to support the development of high-quality proposals, statements of qualifications, and other marketing and business development materials. This role will work closely with technical professionals, project managers, practice leaders, and other team members to coordinate pursuits from initial RFP/RFQ review through final submission. The ideal candidate is a strong communicator and project coordinator who enjoys bringing people, information, and ideas together to create compelling, client-focused deliverables.

Primary Responsibilities

• Coordinate the development and submission of proposals, SOQs, SF330s, letters of interest, and other pursuit materials, ensuring deadlines and submission requirements are met.
• Review RFPs/RFQs, identify requirements, develop proposal schedules and compliance checklists, and coordinate assignments with pursuit teams.
• Partner with technical and business leaders to develop client-focused content, win themes, differentiators, project descriptions, resumes, and other proposal materials.
• Maintain accurate and current proposal resources, including employee resumes, project experience, firm qualifications, client information, and reusable content.
• Coordinate proposal schedules, internal reviews, staffing needs, and deliverables while proactively communicating deadlines and potential risks.
• Support proposal closeout, client debriefs, win/loss tracking, and lessons learned to continuously strengthen the company's pursuit process.
• Help maintain and improve proposal templates, standards, workflows, graphics, and quality-control practices.
• Responsibly leverage approved AI technologies and other emerging tools to improve the efficiency, quality, and consistency of proposal development and marketing deliverables.

What Success Looks Like

Success in this role means producing accurate, compliant, and professional proposals on time; keeping pursuit teams organized and informed; maintaining high-quality proposal information and resources; and continuously looking for ways to improve how we pursue and win work. The Proposal Coordinator will build strong working relationships across the organization and demonstrate accountability, attention to detail, initiative, responsiveness, and a commitment to delivering an exceptional experience for both internal teams and clients.

Ready to Make an Impact?

If you enjoy bringing people and ideas together, turning complex information into a compelling story, and being part of a team that takes pride in winning work the right way, we would love to hear from you. At Three Notch Group, you will have the opportunity to collaborate with talented professionals across multiple disciplines, contribute to meaningful pursuits, and help shape how we tell our story and connect with the clients and communities we serve. Bring your creativity, organization, and drive to a team where your work matters.

Qualifications

• Bachelor's degree in Marketing, Communications, Business Administration, English, Journalism, Public Relations, Technical Writing, or a related field preferred.
• Minimum of 2-5 years of experience in proposal coordination, marketing, business development support, communications, or a related discipline.
• Experience coordinating proposals, Statements of Qualifications (SOQs), SF330s, letters of interest, or similar professional services pursuits preferred.
• Demonstrated ability to manage multiple deadlines, assignments, and priorities simultaneously.
• Experience working collaboratively with technical professionals, project managers, business development teams, and leadership.
• Knowledge of proposal-development processes, compliance requirements, and submission best practices preferred.
• Experience maintaining proposal databases, resumes, project descriptions, and qualifications information.
• Familiarity with CRM, proposal-management, document-management, or content-management systems preferred.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Valid driver's license and ability to travel occasionally, if required.

Benefits

• Competitive pay based on experience and certifications
• Opportunities for advancement and technical training
• Company vehicle or mileage reimbursement (if applicable)
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) with company match

Three Notch Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by applicable law.