Proposal Specialist

Integration International Inc.; Yardley (Bucks County); Hybrid; USD 48,216 - 53,726; Full time

Job summary

A leading integration firm is looking for an Associate Program Manager for Proposal Management. This hybrid position involves overseeing the proposal lifecycle from initial RFP to final submission while ensuring compliance and fostering stakeholder collaboration. Candidates should have 2-4 years of proposal or program management experience and be proficient in proposal management software. A bachelor's degree in business or a related technical field is preferred. The role is primarily hybrid with three days onsite in Yardley.

Qualifications

• 2-4+ years of experience in proposal management or business development.
• Ability to manage multiple assignments and develop timelines.
• Capable of analyzing complex RFP requirements.

Responsibilities

• Oversee all phases of proposal lifecycle from RFP to submission.
• Analyze complex RFP requirements.
• Manage proposal calendars and deadlines.

Skills

Proposal management

Project management

Analytical skills

Technical proficiency with proposal software

Education

Bachelor's Degree in business or technical area

Tools

Loopio

Salesforce

GSuite (Sheets, Docs, Slides)

Job description

Location: HYBRID to the Yardley office (T/W/TH onsite)

Pay rate: $35-39/hr on W2

Duration: 3 months with possibility of extension or conversion

The Associate Program Manager for Proposal Management supports successful business development efforts by owning the coordination of the deliverables and deadlines associated with the proposal development process and effective RFP response. This role will report to the Director, Competitive Insights and RFP Response. This position helps ensure that RFP/RFI/Security/Compliance requests are compliant and delivered on time, while fostering collaboration across departments to align proposals with organizational strategy. Key responsibilities include managing proposal schedules, timely response completion, scheduling content reviews, and timely final submissions, while fostering strong relationships with internal and external stakeholders to support the overall strategy for winning new business.

Key Responsibilities

Proposal Lifecycle Management

• Oversee all phases of the proposal lifecycle timeline and deliverables, from receiving a Request for Proposal (RFP) to final submission.
• Supports the Interpretation and analysis of complex RFP requirements and instructions.
• Contributes to the development of proposal strategies and participates in business development meetings to align proposals with organizational goals.
• Helps identify critical compliance elements and ensure proposals address evaluation criteria effectively.
• Supports the timely and compliant submission of proposals with established timelines and budgets.

RFP Program Management

• Assists in the end-to-end RFP process including intake, eligibility, win strategy solidification and communication, project planning, content development, executive reviews and timeliness of final submission.
• Owns the proposal calendar, timelines and deliverables ensuring all stakeholders are aligned and deadlines are met.

Key Skills and Qualifications

• 2-4+ years of experience in proposal management, program management or business development role. Project Management Skills: Strong ability to manage multiple assignments, develop timelines, and ensure projects stay on track with supervision.
• Analytical Skills: Demonstrated capability to analyze complex RFP requirements and synthesize complex information with guidance
• Technical Proficiency: Experience with proposal management software (Loopio), GSuite of products (Sheets, Docs, Slides), Salesforce, and other relevant tools is often required.
• Bachelor's Degree: A bachelor's degree in a related field, such as business or a technical area, is preferred