Proposal Coordinator: Drive Winning Proposals (Hybrid)

SMPS Central Pennsylvania; York, Northern (York County, KY); Hybrid; USD 54,000 - 78,000; Full time

Job summary

SMPS Central Pennsylvania Chapter in York, PA is seeking a Proposal Coordinator to join the Business Development team and manage proposal submissions by coordinating content, materials, and timelines.

The role requires at least one year of related experience, strong writing and communication skills, and the ability to collaborate across engineers and project managers. This is a hybrid position with three in-office days per week in York.

Qualifications

• Bachelor’s degree in English, Communications, Journalism, Marketing, or a related field
• Minimum of one year of relevant professional experience
• Strong organizational skills and attention to detail
• Effective interpersonal and written and verbal communication skills
• Strong time management skills with the ability to manage multiple deadlines and priorities
• Proficiency with Microsoft Office programs Proficiency with Adobe Creative Cloud programs
• Ability to work effectively both independently and as part of a team
• Graphic design or graphic arts experience is a plus
• Professional, dependable, and collaborative approach to working with technical and nontechnical team members

Responsibilities

• Review Requests for Qualifications (RFQs) and Requests for Proposals (RFPs) following a decision to pursue an opportunity
• Develop proposal planners outlining required materials, documents, and information needed for each submission
• Coordinate and support the preparation of information that demonstrates the firm's experience on similar projects
• Coordinate the development, assembly, and review of printed and digital proposal submissions
• Arrange and confirm delivery of approved final submittals to clients
• Assist with the preparation of graphics and other visual materials for proposals and presentations
• Complete proposal closeout activities, including updating internal databases
• Support the development of print and digital marketing materials
• Assist with implementation of the firm's social media marketing program
• Maintain and update the Business Development database, currently Unanet
• Conduct client and market research to support individual Strategic Business Unit (SBU) business development plans
• Collaborate with technical staff, business development personnel, and other internal teams to meet proposal requirements and deadlines
• Perform other related duties as assigned

Skills

Strong organizational skills

Interpersonal communication

Written communication

Verbal communication

Time management

Microsoft Office proficiency

Adobe Creative Cloud proficiency

Independent and team player

Graphic design experience

Education

Bachelor’s degree in English, Communications, Journalism, Marketing, or a related field

Tools

Unanet

Microsoft Office

Job description

SMPS Central Pennsylvania Chapter in York, PA is seeking a Proposal Coordinator to join the Business Development team and manage proposal submissions by coordinating content, materials, and timelines.

The role requires at least one year of related experience, strong writing and communication skills, and the ability to collaborate across engineers and project managers. This is a hybrid position with three in-office days per week in York.