Proposal Coordinator: Compliance & Capture Specialist

Blue Raster; United States; Remote; USD 48,000 - 62,000; Full time

Benefits offered by this job

Health benefits

401k

Paid Time Off

Parental Leave

Training opportunities

Career growth support

Job summary

Blue Raster is seeking a Proposal Coordinator to manage proposal development, compliance, and coordination across portfolio teams. The role supports daily pursuits and helps craft quality marketing assets to showcase capabilities in the marketplace.

Responsibilities include scheduling meetings, tracking deliverables, and ensuring RFP/RFI submissions meet all requirements. This role is an hourly, non-exempt position based in the United States.

Qualifications

• Proven proposal coordination experience, including compliance review and full RFP/RFI submission logistics.
• Rigorous Q&A/addendum tracking discipline.
• Extremely organized & detail-oriented; comfortable owning accuracy across complex, multi-contributor documents.
• Experience building and maintaining proposal templates/shells and maintaining past performance.
• Experience and comfort using tools such as AI in proposal development within specified parameters.
• Direct, proactive communicator who can schedule work, assign tasks, and hold multiple portfolio teams accountable to deliverable deadlines.
• Comfortable managing multiple concurrent pursuits, competing deadlines, and unplanned/ad hoc requests.
• Must be authorized to work in the United States; Blue Raster does not sponsor work visas.

Responsibilities

• Proactively schedule proposal meetings and assign tasks; hold contributors accountable to deadlines.
• Track and communicate needed deliverables across multiple portfolio teams.
• Conduct organized weekly meetings with each portfolio to ensure deliverables are on target.
• Review every proposal for compliance items and red flags immediately upon bid decision.
• Own compliance expectations, Q&A tracking, and addendum monitoring for each active RFP/RFI.
• Manage submission logistics end-to-end: portal uploads, physical shipments, all signature paperwork (including notary or “wet” signature requirements).
• Build and maintain proposal templates/shells; mastery of Word skills.
• Assemble and keep current the backmatter library — past performance write-ups, resumes/bios — formatted and ready to insert.
• Build a searchable, easy-to-copy-from content library for past performance and boilerplate, using appropriate tools rather than shared folders alone.
• Support short-form and ad hoc responses — quick client information requests that don’t warrant a full proposal.
• Maintain and organize capture/proposal meeting notes.
• Standardize similar proposal content and process across portfolios to limit duplication.
• Conduct timely win/loss debriefs to identify what differentiated a winning or losing proposal.
• Benchmark competitor and other outside winning proposals to inform strategy/realignment.
• Produce one-pagers and similar collateral as needed — secondary to core proposal duties.
• During lulls, research potential strategic partnerships to keep a ready pipeline of contacts.

Skills

Proposal coordination

Compliance review

Q&A tracking

Organizational skills

Templates & boilerplate

AI in proposals

Cross-team coordination

Work authorization

Tools

MS Word

JIRA

Job description

Blue Raster is seeking a Proposal Coordinator to manage proposal development, compliance, and coordination across portfolio teams. The role supports daily pursuits and helps craft quality marketing assets to showcase capabilities in the marketplace.

Responsibilities include scheduling meetings, tracking deliverables, and ensuring RFP/RFI submissions meet all requirements. This role is an hourly, non-exempt position based in the United States.