Proposal Manager

KIHOMAC; Reston (VA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, IRA)

Paid Time Off (Vacation, Sick & Public Holidays)

Training & Development

Job summary

A defense contracting firm based in Virginia seeks a Proposal Manager to oversee proposal production aimed at supporting company growth. Responsibilities include managing schedules, coordinating with teams, developing social media strategies, and ensuring compliance with proposals. Candidates should possess a Bachelor's degree, 2+ years of relevant experience, strong communication skills, and proficiency in Microsoft Office tools. This role offers a dynamic work environment and a comprehensive benefits package including health care, retirement plans, and training resources.

Qualifications

• 2+ years of professional experience in the required task area.
• Ability to obtain a security clearance may be required.
• Must be a US citizen.

Responsibilities

• Manage proposal production and coordinate with various teams.
• Establish and maintain communications among geographically dispersed proposal teams.
• Develop and execute social media/webpage strategies.

Skills

Excellent Written and verbal communication skills

Experience in digital marketing principles and practices

Proficient in Microsoft Office 365 suite

2+ years of professional technical writing and editing experience

Experienced in graphic design software such as Adobe Illustrator and/or Canva

Education

Bachelor's Degree in management or relevant discipline

Tools

Adobe Illustrator

Canva

Microsoft Office 365

SharePoint

Teams

Job description

The Proposal Manager is primarily responsible for managing proposal production in support of the company's growth goals, strategic initiatives, and service offerings. It is a highly visible role that works closely with executive leadership, capture managers, group management, and subject matter experts.

Expertise and Functions

• Develop and manage the proposal production schedule and coordinate with the Capture Manager and Contracts team to deliver on-time, high-quality, winning proposals
• Work with Capture Manager to organize, integrate inputs and prepare final proposal
• Assist Capture Manager in leading Color Team reviews and incorporate proposal updates
• Review customer source selection criteria (for DoD, Section L, M, Instruction to Offerors of a Request for Proposal), and develop RFP templates/layouts and compliance matrix
• Ensure development and distribution of appropriate proposal-related documentation, including compliance matrices, adherence to style guides, annotated outlines, proposal schedules, writing guidance, and kick-off presentations
• Work with Capture Manager to assign and manage content generation assignments to writers to generate proposal inputs
• Establish and maintain communications among geographically dispersed proposal teams, including subcontractors, partners, and vendors, using collaborative tools such as SharePoint, Teams, Redmine etc
• Maintain a proposal library of source material, including proposal kickoff templates, sample volumes, executive summaries, past performance citations, etc
• Maintain a company process for proposal development to include all templates, policies, methodology and creating a training process and checklists to build additional company proposal managers
• Participate in nearly all company submissions to Government and Commercial entities through editing, formatting, compliance checks and proposal/RFI/white paper management
• Conduct lessons learned as needed to improve the process
• Manage the Business Development SharePoint site content and resource materials for the organization
• Manage the company social media and company webpage content
• Develop and execute social media/webpage strategies
• Create and curate engaging content for company social media platforms and webpage
• Monitor & manage social media channels/comments
• Analyze social media/webpage metrics and provide regular reports on performance
• Manage and maintain corporate business development materials (flyers, capability briefs, product brochures, etc.)
• Other duties as assigned

Requirements

Education/Training

• Bachelor's Degree in management or other relevant discipline required

Experience

• 2+ years of professional experience in the required task area
• Excellent Written and verbal communication skills
• 2+ years of professional technical writing and editing experience
• Experienced in Microsoft Office 365 suite to include SharePoint and Teams
• 2+ years of experience with professional graphic design software such as Adobe Illustrator and/or Canva
• Previous photography experience
• Experience in digital marketing principles and practices

Security

• Must be a US citizen
• Ability to obtain a security clearance may be required

Physical Requirements

• Prolonged periods sitting at a desk and use of computer screens
• Frequent wrist, hand, and finger movements using a keyboard, mouse, and handwriting
• Must be able to lift up to 20 pounds at times

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources