Proposal Coordinator

Brown University; Rhode Island; Hybrid; USD 65,000 - 90,000; Full time

Job summary

Brown University BioMed Research Administration seeks a Proposal Coordinator to provide administrative pre-award services to investigators across a broad portfolio of funded research grants and contracts. The role guides researchers through the application process to ensure high-quality proposals, submitted on schedule and in compliance with federal, state and institutional policies.

Under supervision of the Assistant Director, you will support investigators in preparing competitive proposals,

Qualifications

• Bachelor’s degree required.
• 2–4 years of related experience, preferably in research administration.
• Experience with proposal preparation with federal and non-federal grants is desired.
• Experience using grants management systems (e.g., Huron) is preferred.
• Familiarity with eRA Commons, Research.gov, Grants.gov and ProposalCentral is preferred.
• Experience working with grants in higher education or non-profit institutions is preferred.

Responsibilities

• Provide administrative pre-award services to investigators across federal, state, industry and foundation-funded grants and contracts.
• Guide investigators through the proposal process to ensure high-quality proposals.
• Ensure proposals are submitted on schedule and adhere to regulations, policies and procedures.

Skills

Proposal coordination

Attention to detail

Time management

Communication

Independent working

Education

Bachelor’s degree

Job description

Job Description:

BioMed Research Administration offers a collaborative, results-focused environment where staff partner with departmental colleagues to comprehensive research support. This position provides administrative pre-award services to Division of Biology and Medicine investigators across a portfolio of federal, state, industry and foundation-funded research grants and contracts.

Under the general supervision of the Assistant Director, Pre-Award Services, the Proposal Coordinator plays an integral role in supporting researchers’ efforts to obtain funding for innovative scientific, training and career development projects. Serving as a trusted resource, this role guides investigators through the application process to ensure proposals are high‑quality, submitted on schedule, and adhere to federal, state and institutional regulations, policies and procedures.

Job Qualifications

Education and Experience

• Required: Bachelor’s degree
• Required: 2-4 years of related experience, preferably in research administration
• Experience with proposal preparation with federal and non-federal grants is desired.
• Experience using Huron grants management systems (or similar) is preferred.
• Familiarity with eRA Commons, Research.gov, Grants.gov and ProposalCentral is preferred.
• Experience working with grants in a higher education or non-profit institution is preferred.
• And/or an equivalent combination of education and experience

Job Competencies

• Exceptional planning, organizing and critical thinking skills
• Ability to manage high-volume, deadline-driven priorities
• Excellent interpersonal and customer service skills
• Adaptability to research administration software platforms
• Strategic issue resolution and timely decision-making
• Demonstrated ability to interpret policies and act independently in a highly complex regulatory/legal/fiscal environment
• Proven track record of navigating complex environments and balancing the needs of a multifaceted stakeholder group

CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

Worker Type: Employee

Worker Sub-Type: Regular

Time Type: Full time

Scheduled Weekly Hours: 37.5

Position Work Location: Hybrid

Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.

Brown is an E-Verify Employer.

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.