Proposal Coordinator

Brown University; United States; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Brown University seeks a Proposal Coordinator in its BioMed Research Administration division to provide administrative pre-award services for a broad range of grants. You will guide investigators through the application process, ensuring high-quality proposals and timely submissions while adhering to federal, state, and institutional rules.

The role requires a Bachelor’s degree and 2–4 years of related experience, with preference for those familiar with federal and non-federal grants and grants

Qualifications

• Bachelor’s degree required.
• 2-4 years of related experience, preferably in research administration.
• Experience with federal and non-federal grants is desired.
• Experience with grants management systems is preferred.
• Familiarity with eRA Commons, Research.gov, Grants.gov and ProposalCentral is preferred.
• Experience in higher education or non-profit grants is preferred.

Responsibilities

• Provide administrative pre-award services to investigators across a portfolio of grants and contracts.
• Guide investigators through the application process to ensure high-quality proposals.
• Ensure proposals are submitted on schedule and compliant with regulations.
• Collaborate with department colleagues to support funding efforts.

Skills

Exceptional planning

Deadline-driven prioritization

Interpersonal skills

Policy interpretation

Stakeholder management

Research administration knowledge

Education

Bachelor’s degree

Tools

Huron grants management

eRA Commons

Grants.gov

ProposalCentral

Job description

Job Description

BioMed Research Administration offers a collaborative, results-focused environment where staff partner with departmental colleagues to provide comprehensive research support.

This position provides administrative pre-award services to Division of Biology and Medicine investigators across a portfolio of federal, state, industry and foundation-funded research grants and contracts. Under the general supervision of the Assistant Director, Pre-Award Services, the Proposal Coordinator plays an integral role in supporting researchers’ efforts to obtain funding for innovative scientific, training and career development projects. Serving as a trusted resource, this role guides investigators through the application process to ensure proposals are high-quality, submitted on schedule, and adhere to federal, state and institutional regulations, policies and procedures.

Job Qualifications and Education

• Bachelor’s degree
• 2-4 years of related experience, preferably in research administration
• Experience with proposal preparation with federal and non-federal grants is desired
• Experience using Huron grants management systems (or similar) is preferred
• Familiarity with eRA Commons, Research.gov, Grants.gov and ProposalCentral is preferred
• Experience working with grants in a higher education or non-profit institution is preferred
• And/or an equivalent combination of education and experience

Job Competencies

• Exceptional planning, organizing and critical thinking skills
• Ability to manage high-volume, deadline-driven priorities
• Excellent interpersonal and customer service skills
• Adaptability to research administration software platforms
• Strategic issue resolution and timely decision-making
• Demonstrated ability to interpret policies and act independently in a highly complex regulatory/legal/fiscal environment
• Proven track record of navigating complex environments and balancing the needs of a multifaceted stakeholder group

Background Check

CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED

Benefits of Working at Brown

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date

2026-09-09

Job Posting Title

Proposal Coordinator

Department

BioMed Research Administration

Grade

Grade 9

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Scheduled Weekly Hours

37.5

Position Work Location

Hybrid

Work Location

Hybrid

Submission Guidelines

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote. Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, North Carolina, Washington, D.C.

Eligibility & Sponsorship

This position is not eligible for visa sponsorship.

Contact

Still Have Questions? If you have any questions you may contact [e-mail].

Verification Programs

Brown University is an E-Verify Employer.

EEO Statement

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities.

The University recognizes and rewards individuals on the basis of qualifications and performance.

The University maintains certain affirmative action programs in compliance with applicable law.

About Brown

Welcome! Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island.

Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good.

Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.

Salary Information

You can find detailed information about our salary ranges on our website.

Attachments

A resume is required as part of your job application. Please also include a cover letter and any other related documents as noted in the job description.