Proposal Coordinator

Brown University; Providence (RI); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Brown University in Providence is seeking a Proposal Coordinator to provide administrative pre-award services to the Division of Biology and Medicine investigators across a portfolio of federal, state, industry and foundation-funded grants and contracts.

The role guides investigators through the application process to ensure proposals are high-quality, submitted on schedule, and compliant with federal, state and institutional regulations and policies.

Qualifications

• Bachelor’s degree is required.
• 2-4 years of related experience, preferably in research administration, are required.
• Experience with proposal preparation with federal and non-federal grants is desired.
• Experience using Huron grants management systems (or similar) is preferred.
• Familiarity with eRA Commons, Research.gov, Grants.gov and ProposalCentral is preferred.
• Experience working with grants in a higher education or non-profit institution is preferred.
• An equivalent combination of education and experience is acceptable.

Responsibilities

• Provide administrative pre-award services to Division of Biology and Medicine investigators across a portfolio of federal, state, industry and foundation-funded grants and contracts.
• Guide investigators through the application process to ensure proposals are high-quality, submitted on schedule, and adhere to regulations, policies and procedures.
• Support researchers in navigating the complex regulatory and fiscal environment surrounding grant funding.

Skills

Planning

Organizing

Time management

Interpersonal skills

Adaptability

Policy interpretation

Stakeholder management

Education

Bachelor’s degree

Job description

Job Description

BioMed Research Administration offers a collaborative, results-focused environment where staff partner with departmental colleagues to provide comprehensive research support. This position provides administrative pre-award services to Division of Biology and Medicine investigators across a portfolio of federal, state, industry and foundation-funded research grants and contracts.

Under the general supervision of the Assistant Director, Pre-Award Services, the Proposal Coordinator plays an integral role in supporting researchers’ efforts to obtain funding for innovative scientific, training and career development projects. Serving as a trusted resource, this role guides investigators through the application process to ensure proposals are high-quality, submitted on schedule, and adhere to federal, state and institutional regulations, policies and procedures.

Job Qualifications

Education and Experience

• Required: Bachelor’s degree
• Required: 2-4 years of related experience, preferably in research administration
• Experience with proposal preparation with federal and non-federal grants is desired.
• Experience using Huron grants management systems (or similar) is preferred.
• Familiarity with eRA Commons, Research.gov, Grants.gov and ProposalCentral is preferred.
• Experience working with grants in a higher education or non-profit institution is preferred.
• And/or an equivalent combination of education and experience

Job Competencies

• Exceptional planning, organizing and critical thinking skills
• Ability to manage high-volume, deadline-driven priorities
• Excellent interpersonal and customer service skills
• Adaptability to research administration software platforms
• Strategic issue resolution and timely decision-making
• Demonstrated ability to interpret policies and act independently in a highly complex regulatory/legal/fiscal environment
• Proven track record of navigating complex environments and balancing the needs of a multifaceted stakeholder group

Criminal Background And Education Check Required

Benefits of Working at Brown

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date

2026-09-09

Job Posting Title

Proposal Coordinator

Department

BioMed Research Administration

Grade

Grade 9

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Scheduled Weekly Hours

37.5

Position Work Location

Hybrid

Submission Guidelines

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.

Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.

Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.

This position is not eligible for visa sponsorship.

Still Have Questions?

If you have any questions you may contact [e-mail].

Brown is an E-Verify Employer.

EEO Statement

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.