Grants and Financial Coordinator/Specialist

Brown University; Seattle (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

Brown University is seeking a Grants and Financial Coordinator or Specialist to support its Research Administration team. This role involves coordinating grant proposals and providing financial management for sponsored research projects.

The ideal candidate will have a Bachelor’s degree in a related field and strong skills in communication, organization, and attention to detail. Familiarity with grant management systems and federal grant processes is a plus.

Qualifications

• 1-2 years of finance or grant experience or equivalent education.
• Experience preparing grant proposals using Huron or similar platform.
• Familiarity with eRA Commons, NSF Fastlane, or Grants.gov desired.

Responsibilities

• Coordinate preparation and review of grant proposals.
• Provide pre- and post-award financial management.
• Monitor finances and reconcile accounts.
• Communicate award and financial policies.

Skills

Attention to detail

Organizational skills

Communication skills

Proficiency in Microsoft Office

Time management

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Huron grant management system

Workday Financials

Microsoft Office (Word, Excel)

Job description

Job Description

The Department of Pathology and Laboratory Medicine is seeking a Grants and Financial Coordinator or Specialist for its Research Administration team. The position will provide administrative pre‑ and post‑award and financial services in support of the department’s sponsored research.

Responsibilities

• Coordinate the preparation and review of new and continuing grant proposals using the Huron grant management system and sponsor submission portals.
• Provide pre‑ and post‑award financial management, including budget oversight, expenditure review, financial reporting, and training.
• Monitor departmental finances and reconcile accounts in accordance with federal and non‑federal guidelines for principal investigators, department chairs, and managers.
• Communicate award and financial policies to students, faculty, and staff.
• Use Workday Financials to administer/approve payroll costing, salary reallocations, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions, and expense approvals as cost‑center manager.
• Act as the administrative liaison between the department, the Office of Sponsored Projects, collaborating institutions, sponsoring agencies, and principal investigators.
• Maintain confidentiality and secure all confidential information.

Qualifications

• Minimum Bachelor’s degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering, or Math (preferred).
• Grade8: 1–2 years of finance or grants experience, or equivalent combination of education and experience.
• Grade9: 2–4 years of research administration or accounting/financial/budgeting experience.
• Experience preparing federal or non‑federal grant proposals using the Huron system or a similar platform.
• Familiarity with eRA Commons, NSF Fastlane, Research.gov, and/or Grants.gov desirable.
• Higher‑education or non‑profit work experience desirable.
• Strong attention to detail, organizational, administrative, and time‑management skills.
• Ability to adapt to frequent changes in grant guidelines and compliance requirements while maintaining accuracy.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Office (Word, Excel), web‑based tools, Gmail, Google Apps, and Adobe Acrobat Pro.
• Flexible, service‑oriented, resourceful, and willing to learn.
• Discretion in handling confidential information.
• Willingness to work outside normal business hours occasionally to meet University and sponsor deadlines.
• CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED

Equal Opportunity Employment

Brown University provides equal opportunity and prohibits discrimination, harassment, and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains affirmative action programs in compliance with applicable law.