Administrative Assistant/Proposal Coordinator

Whitman, Requardt and Associates, LLP; York (York County); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Leave accrual and paid holidays

Group Life Insurance and optional life

Flexible spending accounts for medical

401(k) Retirement Plan

Tuition Reimbursement

Employee Assistance Program

Parental and maternity leave benefits

Job summary

Whitman, Requardt & Associates, LLP in York, PA is seeking an Administrative Assistant/Proposal Coordinator to support engineering and architectural teams companywide. You will manage administrative tasks, prepare proposals, and assist in marketing materials while ensuring confidentiality and accuracy.

Ideal candidates have at least 3 years in relevant industries, strong MS Office and Adobe Creative Suite skills, excellent written and verbal communication, and outstanding organization to handle

Qualifications

• High school degree or equivalent; associate or bachelor’s preferred.
• Minimum of 3 years of experience in engineering, architecture or construction.
• Proficient in Adobe Creative Suite (InDesign/Acrobat) and Microsoft Office.

Responsibilities

• Provide administrative assistance to technical and management team.
• Set up and maintain project files (electronic and hard copies).
• Schedule and book travel arrangements.
• Distribute incoming mail and prepare outgoing mail/packages.
• Field phone calls, receive visitors and direct them.
• Assist in producing proposals and marketing materials for presentations.
• Prepare staff resumes, project descriptions and marketing information.
• Work with graphics teams to create figures/graphics and digital collateral.
• Proofread and edit materials for readability and compliance.

Skills

Communication skills

Attention to detail

Time management

Team collaboration

Adaptability

Education

Associate’s or Bachelor’s degree in Marketing, Communications, English, Journalism or related field

Tools

Adobe InDesign

Adobe Acrobat

Microsoft Office

Job description

At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 110 years and we are known for our quality work and quality employees. This is your chance to join our team and help us to design the infrastructure and buildings that improve the world!

We are currently seeking an Administrative Assistant/Proposal Coordinator with experience in the engineering, architectural or construction industries to join our dynamic Team in our York, PA office. This position will play an important role in supporting our design and technical disciplines within York, PA and companywide. The ideal candidate will be self-motivated, a team player, well organized, and adaptable with excellent written, verbal and layout skills. They will work as part of a companywide team to support administrative, marketing and proposal activities for our York, PA and companywide operations. Key responsibilities include:

• Providing administrative assistance as needed to the technical and management team.
• Set up and maintain project files (electronic and hard copies).
• Schedule and book travel arrangements.
• Distribute incoming mail and prepare outgoing mail and packages.
• Field phone calls, receive, and direct visitors.
• Obtaining necessary supplies, equipment, and reference materials for the York office.
• Researching information.
• Composing and editing documents and presentations.
• Setting up and maintaining files.
• Assisting in producing proposals and marketing materials and preparation for presentations.
• Preparing staff resumes, project descriptions, and marketing information.
• Working with graphics teams to create figures/graphics and digital collateral.
• Proofreading and editing materials for readability and compliance.

Requirements:

The successful applicant must possess the following:

• High school degree or equivalent required, Associate’s or Bachelor’s degree in Marketing, Communications, English, Journalism or related field preferred.
• A minimum of 3 years or experience required. Prior experience working in an Engineering, Architectural or Construction industry preferred.
• Proficient in Adobe Creative Suite (InDesign and Acrobat), Microsoft Office (Word, PowerPoint, Excel, Outlook), and other digital applications.
• Strong communication skills, professional demeanor and positive attitude
• Collaborative work style and highly motivated with strong drive to succeed.
• Extremely detail oriented and highly organized with strong time management skills.
• Exceptional organizational skills, including electronic document management.
• Proven ability to maintain confidentiality, including a high degree of discretion when dealing with confidential information.
• Ability to multi-task, meet deadlines and adapt to changing priorities
• Demonstrated ability to work both independently and within a team.
• Willingness to continue to learn and grow technically and professionally within the company
• The ability to work as necessary to meet deadlines, when required

WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer:

• Leave accrual and paid holidays
• Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
• Flexible spending accounts for medical and dependent care reimbursement
• 401(k) Retirement Plan
• Tuition Reimbursement
• Employee Assistance Program
• Parental and maternity leave benefits

WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)