Projects & Contracts Coordinator: Budget & Invoicing

Whitman, Requardt and Associates, LLP; Pittsburgh (Allegheny County); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Leave accrual & paid holidays

Life Insurance

Flex spending accounts

401(k) Retirement Plan

Tuition Reimbursement

Employee Assistance Program

Parental and maternity leave

Job summary

Whitman, Requardt & Associates, LLP in Cranberry Township, PA seeks a detail-oriented Project Management Assistant to support project and contract administration across multiple practices. You will work with Project Managers, Contracts, Accounting, and other stakeholders to keep projects financially successful and contractually compliant.

The role includes assisting with fee estimates, project setup, budget tracking, invoicing, and closeout activities, ensuring timely, accurate documentation and

Qualifications

• Bachelor’s degree required or related field.
• 0-4 years of relevant experience preferred.
• Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Excellent organizational and communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work independently while collaborating with diverse project teams.

Responsibilities

• Assist with development and preparation of project price proposals and fee estimates.
• Support project setup and maintenance activities following contract award.
• Monitor project performance and financial data to assist Project Managers with delivery.
• Assist with project budget tracking, forecasting, and budget reallocation.
• Review monthly invoicing packages for accuracy and completeness prior to client submission.
• Coordinate with Accounting and Project Managers to resolve invoicing and project financial issues.
• Assist with project closeout activities, including final invoicing and contract completion requirements.
• Draft subconsultant agreements utilizing WRA standard contract templates.
• Coordinate contract review and negotiation activities between WRA, subconsultants, and project teams.

Skills

Organizational skills

Verbal and written communication

Time management

Team collaboration

Independent work

Education

Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, or related field

Tools

Deltek Vision/Vantagepoint

Microsoft Office Suite

Job description

Whitman, Requardt & Associates, LLP in Cranberry Township, PA seeks a detail-oriented Project Management Assistant to support project and contract administration across multiple practices. You will work with Project Managers, Contracts, Accounting, and other stakeholders to keep projects financially successful and contractually compliant.

The role includes assisting with fee estimates, project setup, budget tracking, invoicing, and closeout activities, ensuring timely, accurate documentation and