Administrative Assistant/Proposal Coordinator

Socket.dev; Mechanicsburg (Cumberland County); On-site; USD 45,000 - 85,000; Full time

Benefits offered by this job

Flexible schedule

Competitive salary

Paid holidays

Healthcare benefits

401(k) Retirement Plan

Tuition Reimbursement

Employee Assistance Program

Parental and maternity leave

Job summary

Whitman, Requardt & Associates, LLP is seeking an experienced Administrative Assistant/Proposal Coordinator in Mechanicsburg, PA to support administrative, marketing and proposal activities across the company. The role requires strong organizational skills, attention to detail, and proficiency in Adobe Creative Suite and MS Office.

Ideal candidates have 3+ years in an engineering/architectural/construction setting, with a high school diploma or higher and degrees in

Qualifications

• High school degree or equivalent required; Associate’s or Bachelor’s in Marketing, Communications, English, Journalism or related field preferred.
• Minimum of 3 years of experience; prior experience in engineering/architectural/construction industries preferred.
• Proficiency in Adobe Creative Suite (InDesign and Acrobat) and other digital applications.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).

Responsibilities

• Provide administrative support to technical and management teams.
• Set up and maintain project files (electronic and hard copies).
• Schedule and book travel arrangements.
• Distribute mail and packages.
• Answer phones, greet visitors.
• Prepare staff resumes, project descriptions, and marketing information.
• Work with graphics teams to create figures and digital collateral.
• Proofread and edit materials for readability and compliance.
• Participate in QA/QC procedures for deliverables.

Skills

Communication

Time management

Detail oriented

Team player

Education

Bachelor's/Associate in Marketing

Communications

English/Journalism background

Tools

InDesign

Acrobat

Microsoft Office

Job description

At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 110 years and we are known for our quality work and quality employees. This is your chance to join our team and help us to design the infrastructure and buildings that improve the world!

We are currently seeking an experienced Administrative Assistant/Proposal Coordinator to join our dynamic Team in our Mechanicsburg, PA office. This position will play an important role in supporting our design and technical disciplines within Mechanicsburg, PA and companywide. The ideal candidate will be self-motivated, a team player, well organized, and adaptable with excellent written, verbal and layout skills. They will work as part of a companywide team to support administrative, marketing and proposal activities.

Responsibilities:

• Providing administrative assistance as needed to the technical and management team.
• Set up and maintain project files (electronic and hard copies).
• Schedule and book travel arrangements.
• Distribute incoming mail and prepare outgoing mail and packages.
• Field phone calls, receive, and direct visitors.
• Obtaining necessary supplies, equipment, and reference materials for the York office.
• Researching information.
• Composing and editing documents and presentations.
• Updating databases.
• Setting up and maintaining files.
• Assisting in producing proposals and marketing materials and preparation for presentations.
• Preparing staff resumes, project descriptions, and marketing information.
• Working with graphics teams to create figures/graphics and digital collateral.
• Proofreading and editing materials for readability and compliance.
• Participating in QA/QC procedures for deliverables.

Requirements:

• High school degree or equivalent required, Associate’s or Bachelor’s degree in Marketing, Communications, English, Journalism or related field preferred.
• A minimum of 3 years or experience required. Prior experience working in an Engineering, Architectural or Construction industry preferred.
• Must be proficient in Adobe Creative Suite (InDesign and Acrobat) and other digital applications.
• Must be proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook)
• Strong communication skills, professional demeanor and positive attitude
• Collaborative work style and highly motivated with strong drive to succeed.
• Extremely detail oriented and highly organized with strong time management skills.
• Exceptional organizational skills, including electronic document management.
• Proven ability to maintain confidentiality, including a high degree of discretion when dealing with confidential information.
• Ability to multi-task, meet deadlines and adapt to changing priorities
• Demonstrated ability to work both independently and within a team.
• Willingness to continue to learn and grow technically and professionally within the company
• The ability to work as necessary to meet deadlines, when required

Benefits:

WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer:

• Flexible work schedule options
• Competitive salary
• Leave accrual and paid holidays
• Healthcare benefits
• Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
• Flexible spending accounts for medical and dependent care reimbursement
• 401(k) Retirement Plan
• Tuition Reimbursement
• Employee Assistance Program
• Parental and maternity leave benefits

WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.

The expected compensation range for this position is $45,000.00 - $85,000.00. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)

***** Not accepting resumes from 3rd party recruiters for this position *****