Proposal Coordinator & Administrative Assistant (Engineering)

Whitman, Requardt and Associates, LLP; York (York County); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Leave accrual and paid holidays

Group Life Insurance and optional life

Flexible spending accounts for medical

401(k) Retirement Plan

Tuition Reimbursement

Employee Assistance Program

Parental and maternity leave benefits

Job summary

Whitman, Requardt & Associates, LLP in York, PA is seeking an Administrative Assistant/Proposal Coordinator to support engineering and architectural teams companywide. You will manage administrative tasks, prepare proposals, and assist in marketing materials while ensuring confidentiality and accuracy.

Ideal candidates have at least 3 years in relevant industries, strong MS Office and Adobe Creative Suite skills, excellent written and verbal communication, and outstanding organization to handle

Qualifications

• High school degree or equivalent; associate or bachelor’s preferred.
• Minimum of 3 years of experience in engineering, architecture or construction.
• Proficient in Adobe Creative Suite (InDesign/Acrobat) and Microsoft Office.

Responsibilities

• Provide administrative assistance to technical and management team.
• Set up and maintain project files (electronic and hard copies).
• Schedule and book travel arrangements.
• Distribute incoming mail and prepare outgoing mail/packages.
• Field phone calls, receive visitors and direct them.
• Assist in producing proposals and marketing materials for presentations.
• Prepare staff resumes, project descriptions and marketing information.
• Work with graphics teams to create figures/graphics and digital collateral.
• Proofread and edit materials for readability and compliance.

Skills

Communication skills

Attention to detail

Time management

Team collaboration

Adaptability

Education

Associate’s or Bachelor’s degree in Marketing, Communications, English, Journalism or related field

Tools

Adobe InDesign

Adobe Acrobat

Microsoft Office

Job description

Whitman, Requardt & Associates, LLP in York, PA is seeking an Administrative Assistant/Proposal Coordinator to support engineering and architectural teams companywide. You will manage administrative tasks, prepare proposals, and assist in marketing materials while ensuring confidentiality and accuracy.

Ideal candidates have at least 3 years in relevant industries, strong MS Office and Adobe Creative Suite skills, excellent written and verbal communication, and outstanding organization to handle