Proposal & Administrative Coordinator

Socket.dev; Mechanicsburg (Cumberland County); On-site; USD 45,000 - 85,000; Full time

Benefits offered by this job

Flexible schedule

Competitive salary

Paid holidays

Healthcare benefits

401(k) Retirement Plan

Tuition Reimbursement

Employee Assistance Program

Parental and maternity leave

Job summary

Whitman, Requardt & Associates, LLP is seeking an experienced Administrative Assistant/Proposal Coordinator in Mechanicsburg, PA to support administrative, marketing and proposal activities across the company. The role requires strong organizational skills, attention to detail, and proficiency in Adobe Creative Suite and MS Office.

Ideal candidates have 3+ years in an engineering/architectural/construction setting, with a high school diploma or higher and degrees in

Qualifications

• High school degree or equivalent required; Associate’s or Bachelor’s in Marketing, Communications, English, Journalism or related field preferred.
• Minimum of 3 years of experience; prior experience in engineering/architectural/construction industries preferred.
• Proficiency in Adobe Creative Suite (InDesign and Acrobat) and other digital applications.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).

Responsibilities

• Provide administrative support to technical and management teams.
• Set up and maintain project files (electronic and hard copies).
• Schedule and book travel arrangements.
• Distribute mail and packages.
• Answer phones, greet visitors.
• Prepare staff resumes, project descriptions, and marketing information.
• Work with graphics teams to create figures and digital collateral.
• Proofread and edit materials for readability and compliance.
• Participate in QA/QC procedures for deliverables.

Skills

Communication

Time management

Detail oriented

Team player

Education

Bachelor's/Associate in Marketing

Communications

English/Journalism background

Tools

InDesign

Acrobat

Microsoft Office

Job description

Whitman, Requardt & Associates, LLP is seeking an experienced Administrative Assistant/Proposal Coordinator in Mechanicsburg, PA to support administrative, marketing and proposal activities across the company. The role requires strong organizational skills, attention to detail, and proficiency in Adobe Creative Suite and MS Office.

Ideal candidates have 3+ years in an engineering/architectural/construction setting, with a high school diploma or higher and degrees in