Property Tax Compliance Specialist

DMA - DuCharme, McMillen & Associates, Inc.; Indianapolis (IN); On-site; USD 42,000 - 50,000; Full time

Benefits offered by this job

ESOP eligibility

Paid parental leave

Great Place to Work certification

Generous time off

Day-one benefits eligibility

Employee benefits plans

Job summary

DMA - DuCharme, McMillen & Associates, Inc. is seeking a Compliance Processor to support the department by handling property tax notices, payments, and related data entry.

This role emphasizes accuracy, timeliness, and collaboration within an employee-owned culture. You will work with PTMS, OneSource, and internal systems, prepare funding requests, reconcile client accounts, and assist with extensions and inquiries.

Qualifications

• High School diploma or equivalent required.
• 1-3 years office or administrative experience preferred.
• Intermediate level knowledge of Excel and MS Word.
• Familiarity with database entry with high level of attention to detail and accuracy
• Strong verbal and written communication skills; ability to multi-task
• Organization and the ability to excel in a fast-paced environment

Responsibilities

• Enter property tax notices into PTMS, OneSource, and DMA’s PTCA system.
• Prepare tax payments for client liabilities by due date.
• Review reports for missing bills and research items not received.
• Preparation of exception reports.
• Contact taxing authorities to request information.
• Prepare funding requests to send to the client in order to receive funds for timely payments.
• Ensure all applicable tax bills and remittances are processed, printed, matched, scanned, and mailed in a timely manner.
• Prepare client bank reconciliations to determine any discrepancies and make calls on any checks outstanding for more than 60 days.
• Breaking out and renaming of scanned documents to be placed in client folders that will be uploaded to DMA’s web portal.
• Log certified numbers into PTCA for tax bills.
• Assist team members in addressing client inquiries.
• Assist with filing of extension requests and updating PTCA accordingly.
• Assist Property Tax Assistants during heavy filing deadlines including creating and sealing mailers, and copying/scanning returns, renditions, work papers, etc.
• Perform other duties as assigned.

Skills

Office administration

Excel

MS Word

Attention to detail

Communication skills

Multi-tasking

Organization

Education

High School diploma or equivalent

1-3 years office or administrative experience

Tools

Database entry

Job description

DMA - DuCharme, McMillen & Associates, Inc. is seeking a Compliance Processor to support the department by handling property tax notices, payments, and related data entry.

This role emphasizes accuracy, timeliness, and collaboration within an employee-owned culture. You will work with PTMS, OneSource, and internal systems, prepare funding requests, reconcile client accounts, and assist with extensions and inquiries.