Compliance Processor, Property Tax

DuCharme, McMillen & Associates, Inc.; Indianapolis (IN); On-site; USD 35,000 - 50,000; Full time

Job summary

DuCharme, McMillen & Associates, Inc. is seeking a Compliance Processor to provide general support to the tax department by communicating with jurisdictions and preparing tax payments. Candidates should have strong Excel skills and attention to detail.

This full-time role involves various responsibilities including property tax notice entry and preparing exception reports. The individual will assist in addressing client inquiries and ensure the effective processing of all tax-related documentation.

Qualifications

• 1-3 years office or administrative experience preferred.
• Familiarity with database entry is essential.

Responsibilities

• Perform property tax notice and bill entry into PTMS and OneSource.
• Prepare tax payments and ensure timely processing of all bills.
• Assist with filing of extension requests.

Skills

Intermediate Excel skills

Attention to detail

Strong communication skills

Organization

Education

High School diploma or equivalent

Job description

Position Summary

The Compliance Processor provides general support to the department by communicating with taxing jurisdictions, preparing tax payments, and completing all assigned work in the personal property compliance process.

Essential Duties and Responsibilities

• Perform property tax notice and bill entry into PTMS, OneSource, and DMA’s internal software PTCA.
• Prepare tax payments on behalf of clients for jurisdictional liabilities by assigned due date.
• Review the missing bills and notices reports and research items not received.
• Prepare exception reports.
• Contact taxing authorities to request information.
• Prepare funding requests to send to the client in order to receive funds for timely payments.
• Ensure all applicable tax bills and remittances are processed, printed, matched, scanned, and mailed in a timely manner.
• Prepare client bank reconciliations to determine discrepancies and make calls on checks outstanding for more than 60 days.
• Break out and rename scanned documents to be placed in client folders that will be uploaded to DMA’s web portal.
• Log certified numbers into PTCA for tax bills.
• Assist team members in addressing client inquiries.
• Assist with filing of extension requests and updating PTCA accordingly.
• Assist Property Tax Assistants during heavy filing deadlines, including creating and sealing mailers, and copying/scanning returns, renditions, work papers, etc.
• Perform other duties as assigned.

Education and Qualifications

• High School diploma or equivalent required.
• 1‑3 years office or administrative experience preferred.
• Intermediate level knowledge of Excel and MS Word.
• Familiarity with database entry with high level of attention to detail and accuracy.
• Strong verbal and written communication skills; ability to multi‑task.
• Organization and the ability to excel in a fast‑paced environment.

Work Environment & Physical Requirements

• Work Schedule: Regular, 40 hours/week.
• Physical Activity: Prolonged periods of sitting and computer use.
• Ability to hear, understand, and distinguish speech and sounds.
• Frequent repetitive motions with hands.

Equal Employment Opportunity Statement

The Company is an equal employment opportunity employer and is committed to providing equal employment opportunities to its applicants and employees. The Company does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, citizenship, age, disability, veteran status, genetic information, or any other category covered by applicable federal, state, or local law. This equal employment opportunity policy applies to all employment policies, procedures, and practices, including but not limited to hiring, promotion, compensation, training, benefits, work assignments, discipline, termination, and all other terms and conditions of employment. It is DMA's policy to make reasonable accommodations for qualified individuals with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please contact our Human Resources team at [e-mail] or 800‑309‑2110.