Property Tax Assistant

DuCharme, McMillen & Associates, Inc.; Indianapolis (IN); On-site; USD 35,000 - 45,000; Full time

Job summary

DuCharme, McMillen & Associates, Inc. is seeking a Property Tax Assistant to provide administrative support in property tax compliance. The role involves data entry into various software systems, sorting mail, and assisting in tax preparation tasks.

The ideal candidate will have a high school diploma, some office experience, and strong skills in Microsoft Word and Excel. This position requires attention to detail and the ability to manage multiple tasks effectively.

Qualifications

• 0-2 years office or administrative experience preferred.
• Must be authorized to work in the U.S. without the need for employment-based visa sponsorship.
• Familiarity with database entry and attention to accuracy.

Responsibilities

• Perform property tax data entry into PTMS, OneSource, PowerPlan, and other software.
• Sort and distribute incoming mail to appropriate individuals.
• Create folders and file tax renditions manually.
• Log certified numbers into PTCA for tax filings and bills.
• Prepare tax payments for jurisdictional liabilities by assigned due date.

Skills

Microsoft Word

Microsoft Excel

Attention to detail

Verbal Communication

Written Communication

Multi-tasking

Organizational Skills

Education

High school diploma or equivalent

Job description

Position Summary

The Property Tax Assistant provides administrative support to team members in the personal property compliance process.

Responsibilities

• Perform property tax data entry into PTMS, OneSource, PowerPlan, and DMA’s internal software PTCA
• Sort and distribute incoming mail to the appropriate individuals
• Create folders and file tax renditions
• Manually prep all tax renditions as directed by the analysts
• Create and seal mailers to be given to the mail clerk for mailing
• Log certified numbers into PTCA for tax return filings and tax bills
• Contact taxing authorities to request information
• Assist with filing of extension requests and updating PTCA accordingly
• Copy and scan Returns, Renditions, Notices, Tax Bills, Work papers, etc.
• Break out and rename scanned documents to be placed in client folders that will be uploaded to DMA’s web portal
• Ensure all applicable returns, renditions, tax bills and remittances are printed, matched, scanned and mailed in a timely manner
• Prepare tax payments on behalf of clients for jurisdictional liabilities by assigned due date
• Compare preprinted rendition information to PTMS and update the system as needed
• Assist team members in preparation of exception reports and addressing client inquiries
• Perform other duties as assigned

Education and Qualifications

• High school diploma or equivalent required
• 0-2 years office or administrative experience preferred
• Must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. This position does not qualify for employment-based sponsorship.
• Intermediate knowledge of Microsoft Word and Excel
• Familiarity with database entry with high level of attention to detail and accuracy of data entry work
• Strong verbal and written communication skills
• Ability to multi-task and meet required deadlines
• Organization and the ability to excel in a fast-paced environment
• Ability to work overtime as required

Work Environment & Physical Requirements

Work Schedule: Regular, 40 hours/week

• Physical Activity: Prolonged periods of sitting and computer use
• Ability to hear, understand, and distinguish speech and sounds
• Frequent repetitive motions with hands

Equal Employment Opportunity

The Company is an equal employment opportunity employer and is committed to providing equal employment opportunities to its applicants and employees. The Company does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, citizenship, age, disability, veteran status, genetic information, or any other category covered by applicable federal, state, or local law. This equal employment opportunity policy applies to all employment policies, procedures, and practices, including but not limited to hiring, promotion, compensation, training, benefits, work assignments, discipline, termination, and all other terms and conditions of employment. It is DMA's policy to make reasonable accommodations for qualified individuals with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please contact our Human Resources team at [e-mail] or 800-309-2110.

Contact

HR Department: [e-mail] or 800-309-2110