Property Tax Assistant

DMA - DuCharme, McMillen & Associates, Inc.; Indianapolis (IN); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

ESOP eligibility

Parental leave

Generous PTO

Benefit plans

Employee stock ownership

Job summary

DMA - DuCharme, McMillen & Associates, Inc. is seeking a Property Tax Assistant to support the personal property compliance team. The role focuses on data entry, document handling and communication with taxing authorities.

The position requires a high school diploma and accuracy in MS Word/Excel, with 0–2 years of office experience preferred. Regular hours, potential overtime, and an employee-owned culture accompany the duties.

Qualifications

• High school diploma or equivalent required.
• 0-2 years’ office or administrative experience preferred.
• Authorized to work in the U.S. without visa sponsorship now or in the future.
• Intermediate knowledge of Word and Excel.
• Attention to detail and accuracy in data entry.
• Strong verbal and written communication skills.
• Ability to multi-task and meet deadlines.
• Organized and able to excel in a fast-paced environment.
• Overtime work may be required.

Responsibilities

• Enter property tax data into PTMS, OneSource, PowerPlan, and PTCA.
• Sort and distribute mail; create folders and file renditions.
• Prepare tax renditions as directed by analysts and mail mailers.
• Log certified numbers into PTCA for filings and bills.
• Contact taxing authorities for information.
• Assist with extensions and PTCA updates; scan and file documents.
• Process and mail returns, renditions, tax bills and payments.
• Prepare tax payments by assigned due date.
• Assist with exception reports and client inquiries.

Skills

Data entry

Microsoft Word

Microsoft Excel

Attention to detail

Multi-tasking

Verbal and written communication

Education

High school diploma or equivalent

Tools

PTMS

OneSource

PowerPlan

PTCA

Job description

As an employee-owned company, DMA prioritizes employees. Low turnover rates and tenured teams are living proof:

• 2026 Great Places to Work Certified
• Employee stock ownership program eligibility begins on day one of employment (ESOP contribution is targeted at 6% of your annual compensation)
• Company paid parental leave
• Generous time off package
• Multiple benefit plans, eligibility begins on day one of employment
• Culturally focused on work/life balance, and the overall wellness of our employees

Position Summary

The Property Tax Assistant provides administrative support to team members in the personal property compliance process.

Essential Duties And Responsibilities

• Perform property tax data entry into PTMS, OneSource, PowerPlan, and DMA's internal software PTCA
• Sort and distribute incoming mail to the appropriate individuals
• Create folders and file tax renditions
• Manually prep all tax renditions as directed by the analysts
• Create and seal mailers to be given to the mail clerk for mailing
• Log certified numbers into PTCA for tax return filings and tax bills
• Contact taxing authorities to request information
• Assist with filing of extension requests and updating PTCA accordingly
• Copying and scanning of Returns, Renditions, Notices, Tax Bills, Work papers, etc.
• Breaking out and renaming of scanned documents to be placed in client folders that will be uploaded to DMA's web portal
• Ensure all applicable returns/renditions/tax bills and remittances are printed, matched, scanned and mailed in a timely manner
• Preparation of tax payments on behalf of clients for jurisdictional liabilities by assigned due date
• Compare preprinted rendition information to PTMS and update the system as needed
• Assist team members in preparation of exception reports and addressing client inquiries
• Perform other duties as assigned

Education And Qualifications

• High school diploma or equivalent required
• 0-2 years' office or administrative experience preferred
• Must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. This position does not qualify for employment-based sponsorship.
• Intermediate knowledge of Microsoft Word and Excel
• Familiarity with database entry with high level of attention to detail and accuracy of data entry work
• Strong verbal and written communication skills
• Ability to multi-task and meet required deadlines
• Organization and the ability to excel in a fast-paced environment
• Ability to work overtime as required

Work Environment & Physical Requirements

• Work Schedule: Regular, 40 hours/week
• Physical Activity:
  • Prolonged periods of sitting and computer use
  • Ability to hear, understand, and distinguish speech and sounds
  • Frequent repetitive motions with hands

The Company is an equal employment opportunity employer and is committed to providing equal employment opportunities to its applicants and employees. The Company does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, citizenship, age, disability, veteran status, genetic information, or any other category covered by applicable federal, state, or local law. This equal employment opportunity policy applies to all employment policies, procedures, and practices, including but not limited to hiring, promotion, compensation, training, benefits, work assignments, discipline, termination, and all other terms and conditions of employment.

It is DMA's policy to make reasonable accommodations for qualified individuals with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please contact our Human Resources team at [e-mail] or 800-309-2110 and choosing selection 6.