Property Operations & Reporting Coordinator

Newmark Group; Oakland, Northern (CA, KY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Industry leading parental leave

Generous healthcare

Back-up care program

Generous paid time off

Education reimbursement

Referral program

Networking opportunities

Job summary

Newmark Group is seeking an experienced administrator to support a team of Property Managers in all administrative aspects of property management and reporting. You will be the lead contact for tenant service requests and will help compile monthly financial and operational reports for a portfolio of investment and corporate properties.

You will also assist in budget preparation, maintain filing systems, and ensure timely processing of invoices and service records.

Qualifications

• Bachelor’s Degree or GED with 3–4 years related experience, preferably in real estate.
• Proficient in MS Word, MS Excel, and Email.
• Working knowledge of Internet and Internet searching techniques.
• Ability to work independently with minimal supervision.
• Flexibility to handle changing priorities and projects.
• Strong proofreading and editing skills and excellent communication.
• Broker or salesman license as required for property management in the state(s) where business is conducted.

Responsibilities

• Ensure financial controls and processes for all expenditures; help develop programs as needed.
• Coordinate property-related documents and monthly/periodic reports.
• Handle tenant service requests and maintain professional image for callers.
• Prepare and update reports and documents (Lease Abstracts, Vendor Certificates, Invoices, Service Records).
• Develop and maintain property filing and tracking systems.
• Assist in annual budget preparation and development.
• Administer and print property accounting reports (A/R, Check Register, Variance, GL, Rent Roll).
• Coordinate vendor invoices and property-related payments in the accounting system.
• Organize meetings and prepare materials for attendees.
• Assist monthly tenant billing and collections of rent and receivables.
• Oversee mail, copying, and supplies; coordinate equipment maintenance.
• May perform other duties as assigned.

Skills

Independent work

Prioritization

Attention to detail

Proofreading

Interpersonal skills

Discretion

Communication skills

Education

Bachelor’s Degree or GED

Tools

MS Word

MS Excel

Email

Internet search

Job description

Newmark Group is seeking an experienced administrator to support a team of Property Managers in all administrative aspects of property management and reporting. You will be the lead contact for tenant service requests and will help compile monthly financial and operational reports for a portfolio of investment and corporate properties.

You will also assist in budget preparation, maintain filing systems, and ensure timely processing of invoices and service records.