Property Operations & Onboarding Coordinator

Zaremba Management Company in; Fairview Park (OH); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

401(k) plan with company match

Paid time off

Job summary

Zaremba Management Company is seeking a Property Operations Coordinator to oversee scheduling, onboarding, and documentation for a growing portfolio of properties. The role involves coordinating acquisitions/dispositions support, due diligence reviews, and cross-functional collaboration with marketing, accounting, and leadership teams.

The candidate should have an associate degree with 3+ years in property management, strong communication, and proficiency in Yardi and MS Office.

Qualifications

• Associate’s degree in business or related field is required.
• Three+ years of property management and coordination experience.
• Bachelor’s degree in residential/commercial property management is a plus.
• Strong communication and organizational skills are essential.

Responsibilities

• Maintain an overall schedule timeline for all properties, including onboarding and offboarding.
• Coordinate onboarding for new properties and staff support.
• Assist with due diligence reviews (leases, resident files, contracts, compliance, procedures).
• Serve as the point of contact for leadership onboarding during new property onboarding.
• Oversee document management for the portfolio and standardize forms and processes.
• Prepare portfolio performance reports and onboarding metrics for leadership.
• Assist marketing with website set-ups for new properties.
• Ensure property data loads timely into Yardi with accounting.
• Provide training support for new team members during onboarding.
• Assist lease-up properties and outreach marketing when needed.
• Prepare periodic leadership reports and updates.
• Take on additional responsibilities and special projects as required.

Skills

Communication skills

Time management

Customer service

Detail-oriented

Education

Associate's degree in business

Bachelor's degree in real estate or related field

Tools

Yardi

Excel

MS Office

Job description

Zaremba Management Company is seeking a Property Operations Coordinator to oversee scheduling, onboarding, and documentation for a growing portfolio of properties. The role involves coordinating acquisitions/dispositions support, due diligence reviews, and cross-functional collaboration with marketing, accounting, and leadership teams.

The candidate should have an associate degree with 3+ years in property management, strong communication, and proficiency in Yardi and MS Office.