Property Management Coordinator

Enburg Group Usa Llc; Hackensack (NJ); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

401(k) matching

Competitive salary

Dental insurance

Free food & snacks

Opportunity for advancement

Vision insurance

Health insurance

Paid time off

401(k)

Job summary

Enburg Group USA LLC seeks a Property Management Coordinator to support day-to-day administration of its commercial and residential property portfolio. The role focuses on property administration, maintenance coordination, vendor communication, budgeting support, and operational reporting.

The ideal candidate has property management experience, strong organizational and communication skills, and the ability to work independently while coordinating with management, maintenance, vendors, and

Qualifications

• Minimum 3 years in property management or related operations.
• Proficiency with Rent Manager and/or Yardi.
• Strong Excel skills for reporting and data management.
• Excellent organizational and time-management abilities.

Responsibilities

• Assist management with daily property operations and admin tasks across multiple properties.
• Coordinate maintenance requests, work orders, scheduling, and follow-up with maintenance.
• Maintain property records, inspection reports, and operational tracking systems.
• Coordinate vendor appointments, proposals, and project scheduling.
• Prepare spreadsheets, cost comparisons, budgets, and expenditure reports.
• Monitor outstanding tasks, preventive maintenance schedules, and project progress.
• Communicate with tenants, contractors, and management staff on property matters.
• Assist with periodic management reports and operational updates.
• Conduct occasional property visits to observe conditions.
• Support improvements to administrative procedures and efficiency.

Skills

Property management

Organizational skills

Communication skills

Time management

Independent work

Tools

Rent Manager

Yardi

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Benefits:

• 401(k) matching
• Competitive salary
• Dental insurance
• Free food & snacks
• Opportunity for advancement
• Vision insurance
• 401(k)
• Health insurance
• Paid time off

Position Overview

Enburg Group USA LLC, a growing real estate ownership and management company, is seeking an organized and motivated Property Management Coordinator to assist with the day-to-day administration of its commercial and residential property portfolio.

The position focuses on property administration, maintenance coordination, vendor communication, budgeting support, operational reporting, and the organization of property management procedures.

The ideal candidate will have property management experience, strong administrative and organizational skills, and the ability to work independently while coordinating with management, maintenance personnel, vendors, and tenants.

Key Responsibilities

• Assist management with daily property operations and administrative responsibilities across multiple properties.
• Coordinate maintenance requests, work orders, scheduling, and follow-up with the maintenance department.
• Assist with implementing and maintaining property management procedures, work orders, records, and operational reporting using Rent Manager, Yardi, and other managment softwares.
• Maintain property records, inspection reports, maintenance documentation, and operational tracking systems.
• Coordinate vendor appointments, obtain contractor proposals, and assist with project scheduling.
• Prepare spreadsheets, cost comparisons, maintenance budgets, and expenditure reports.
• Monitor outstanding maintenance items, preventive maintenance schedules, and project progress.
• Communicate with tenants, contractors, and property management personnel regarding property-related matters.
• Assist with preparing periodic management reports and operational updates.
• Conduct occasional property visits on behalf of the management team to observe and report on general property conditions.
• Support ongoing improvements to administrative procedures and operational efficiency.

Qualifications

• Minimum 3 years of experience in property management, property administration, or property operations.
• Proficiency with property management software required; experience with Rent Manager and/or Yardi strongly preferred.
• Strong Microsoft Excel skills, including spreadsheet preparation, reporting, and data management; proficiency with Word and Outlook.
• Experience coordinating maintenance requests, vendors, and property-related administrative activities.
• Excellent organizational, communication, and time-management skills.
• Ability to work independently, manage multiple priorities, and follow assignments through completion.
• Valid driver’s license and reliable transportation for occasional property visits.