Property Operations & Lease Admin Specialist

Beacon Hill Staffing Group, LLC; Miami (FL); On-site; USD 29,000 - 34,000; Full time

Job summary

Beacon Hill Staffing Group, LLC in Miami, FL is seeking a detail-oriented Property Administrator to support the day-to-day operations of a commercial property management team. This role is ideal for an administrative professional with strong organizational skills, customer service experience, and the ability to manage multiple priorities in a fast-paced office environment.

You will assist with lease administration, vendor coordination, invoice processing, tenant communications, and reporting

Qualifications

• High school diploma or GED required.
• Associate or Bachelor's degree preferred.
• Prior administrative, customer service, property management, or office support experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to multitask and prioritize competing deadlines.
• Professional demeanor with strong interpersonal skills.
• Ability to maintain confidentiality and work effectively with internal and external stakeholders.

Responsibilities

• Provide comprehensive administrative support including correspondence, filing, report preparation, and phone coverage.
• Schedule and coordinate meetings, appointments, and special events.
• Assist with lease administration, tenant records, insurance documentation, and reporting activities.
• Prepare bid packages, service agreements, and vendor-related documentation.
• Process, code, and track invoices for approval and payment.
• Maintain contract files, lease records, and property management documentation.
• Monitor certificates of insurance and track renewal and expiration dates.
• Support contract administration and ensure accurate data entry into property management systems.
• Manage and maintain purchase order records and vendor files.
• Monitor property maintenance work orders and prepare status reports.
• Respond to tenant inquiries and help maintain positive tenant relationships.
• Track service requests and support issue resolution efforts.
• Assist with monthly and quarterly reporting, budgeting, and financial documentation.
• Process staff timesheets, expense reports, tenant bill-back invoices, meter readings, and payment requests.
• Coordinate office supply inventory and administrative office operations.

Skills

Communication skills

Organizational skills

Time management

Customer service

Attention to detail

Confidentiality

Education

High school diploma or GED

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Property Management Software

Contract Administration Systems

Work Order Management Systems

Job description

Beacon Hill Staffing Group, LLC in Miami, FL is seeking a detail-oriented Property Administrator to support the day-to-day operations of a commercial property management team. This role is ideal for an administrative professional with strong organizational skills, customer service experience, and the ability to manage multiple priorities in a fast-paced office environment.

You will assist with lease administration, vendor coordination, invoice processing, tenant communications, and reporting