Property Operations Coordinator - In-Office

Doist; Los Angeles (CA); On-site; USD 42,705 - 44,083; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Paid Time Off

Job summary

Lincoln Property Company in Los Angeles is seeking a Property Coordinator to direct on-site management activities, implement procedures, controls and policies, and maintain tenant and owner relations. You will handle invoices, vendor contacts, and service agreements while ensuring accurate record-keeping and monthly accounting.

The role is 100% in-office with standard business hours. Required: 2+ years in commercial property management; proficiency in MRI, Workspace, Yardi; strong communication

Qualifications

• Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred.
• Minimum of 2 years previous commercial property management experience.
• Experience with MRI, Workspace and Yardi software.
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.
• Possess professional demeanor and excellent interpersonal skills.
• Have access to reliable transportation and maintain a valid driver's license.
• Computer literate and proficient on MS Word, Excel, PowerPoint.
• Excellent communication skills, both verbal and written.
• Ability to work independently.

Responsibilities

• Answer management phones and assist with Tenant needs.
• Respond to inquiries by providing routine information and or taking and delivering messages.
• Receive, distribute and review all purchase orders, track in Workspace, alert personnel of issues, run monthly reports.
• Coordinate special events such as holidays, welcome lunches, book fairs, drives, etc.
• Maintain inventory of office supplies and property staff directory.
• Monitor outside vendors for contract compliance and COI.
• Assist with preparing and administering service agreements.
• Establish and maintain record keeping and filing systems for tenant files and documents.
• Responsible for accounts payable, accounts receivable and reporting.
• Organize and code invoices in Workspace.
• Assist Chief Engineer with updating electrical analysis worksheet as invoices arrive.
• Issue and track Purchase Orders and link them to invoices.
• Apply tenant rents and open credits; compile and review tenant billings.
• Provide aged delinquency reports and send late letters.

Skills

Communication

MS Office

Driver's license

Independent work

MRI

Workspace

Yardi

Education

High school diploma

Associates / B.A. or B.S. preferred

Tools

MRI

Workspace

Yardi

MS Word

Excel

PowerPoint

Job description

Lincoln Property Company in Los Angeles is seeking a Property Coordinator to direct on-site management activities, implement procedures, controls and policies, and maintain tenant and owner relations. You will handle invoices, vendor contacts, and service agreements while ensuring accurate record-keeping and monthly accounting.

The role is 100% in-office with standard business hours. Required: 2+ years in commercial property management; proficiency in MRI, Workspace, Yardi; strong communication