On-Site Property Coordinator

Willow-Bridge-Property-Compan; Los Angeles (CA); On-site; USD 37,195 - 49,593; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Life insurance

401(k) retirement plan

Paid time off

Job summary

Lincoln Property Company is seeking a Property Coordinator to assist in directing and coordinating activities of on-site management. This role focuses on implementing procedures, cost controls and policies, and maintaining tenant/owner relations while supporting accounts payable/receivable and vendor setup.

The position is 100% in-office with standard business hours, requiring reliable transportation and a professional demeanor.

Qualifications

• Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred.
• Minimum of 2 years previous commercial property management experience
• Experience with MRI, Workspace and Yardi software
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.
• Possess professional demeanor and excellent interpersonal skills.
• Have access to reliable transportation and maintain a valid driver's license.
• Computer literate and proficient on MS Word, Excel, PowerPoint,
• Excellent communication skills, both verbal and written
• Ability to work independently

Responsibilities

• Answer management phones and assist with Tenant needs
• Respond to inquiries by providing routine information and or taking and delivering messages.
• Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, runmonthly reports.
• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
• Maintain inventory of office supplies and property staff directory.
• Monitor outside vendors for compliance of contracts and certificate of insurance
• Assist with preparing and administering service agreements
• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
• Responsible for accounts payable, accounts receivable and reporting.
• Organize and code invoices in Workspace
• Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in
• Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment
• Applying tenant rents and open credits
• Compiling and reviewing Tenant Billings and other misc. charges
• Provide management team with aged delinquency reports and send late letters

Skills

Interpersonal skills

Communication

Independent work

Education

High school diploma

Associate degree

Bachelor's degree

Tools

MRI

Workspace

Yardi

Job description

Lincoln Property Company is seeking a Property Coordinator to assist in directing and coordinating activities of on-site management. This role focuses on implementing procedures, cost controls and policies, and maintaining tenant/owner relations while supporting accounts payable/receivable and vendor setup.

The position is 100% in-office with standard business hours, requiring reliable transportation and a professional demeanor.