Property Operations Coordinator

Lincoln Property Company; Boston (MA); On-site; USD 42,705 - 44,083; Full time

Job summary

Lincoln Property Company is seeking a Property Coordinator to assist on-site management with procedural implementation, cost controls, and tenant/owner relations. The role covers accounts payable/receivable, invoice processing, and vendor coordination.

You will support the Property Management team in maintaining records and coordinating services, while ensuring 100% in-office work with standard business hours. Proficiency in MRI, Workspace, Yardi, and MS Office is required.

Qualifications

• Must have a minimum high school education.
• Minimum of 2 years previous commercial property management experience.
• Experience with MRI, Workspace and Yardi software.
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including AP, AR, commercial leases.
• Possess professional demeanor and excellent interpersonal skills.
• Have access to reliable transportation and maintain a valid driver's license.
• Computer literate and proficient on MS Word, Excel, PowerPoint.
• Excellent communication skills, both verbal and written.
• Ability to work independently.

Responsibilities

• Answer management phones and assist with Tenant needs.
• Respond to inquiries by providing routine information and delivering messages.
• Receive, distribute, and review all purchase orders; track in Workspace and run monthly reports.
• Coordinate events such as holidays, guest lunches, book fairs, blood drives, and food drives.
• Maintain inventory of office supplies and staff directory.
• Monitor outside vendors for contract compliance and COI.
• Assist with preparing and administering service agreements.
• Maintain record keeping and filing systems for tenant files and documents.
• Process accounts payable and accounts receivable; provide reporting.
• Code invoices in Workspace; assist with electrical analysis worksheet updates.
• Issue and track Purchase Orders and assign to invoices for payment.
• Apply tenant rents and open credits; compile tenant billings.
• Provide aged delinquency reports and send late letters.

Skills

Interpersonal skills

Communication skills

Independent work

Driver's license

Education

High School diploma

Associate or Bachelor preferred

Tools

MRI

Workspace

Yardi

Job description

Lincoln Property Company is seeking a Property Coordinator to assist on-site management with procedural implementation, cost controls, and tenant/owner relations. The role covers accounts payable/receivable, invoice processing, and vendor coordination.

You will support the Property Management team in maintaining records and coordinating services, while ensuring 100% in-office work with standard business hours. Proficiency in MRI, Workspace, Yardi, and MS Office is required.