Property Operations Coordinator

Doist; Seattle (WA); On-site; USD 37,195 - 45,460; Full time

Job summary

Lincoln Property Company in Seattle is seeking a Property Coordinator to assist in directing and coordinating activities of on-site management. This role supports implementing procedures, cost controls, and policies while maintaining tenant and client/owner relations and assisting the Property Management team with invoices and vendor setup.

The position requires at least 2 years of commercial property management experience and familiarity with MRI, Workspace, and Yardi.

Qualifications

• Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred.
• Minimum of 2 years previous commercial property management experience.
• Experience with MRI, Workspace and Yardi software.
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.
• Possess professional demeanor and excellent interpersonal skills.
• Have access to reliable transportation and maintain a valid driver's license.
• Computer literate and proficient on MS Word, Excel, PowerPoint.
• Excellent communication skills, both verbal and written.
• Ability to work independently.

Responsibilities

• Answer management phones and assist with Tenant needs.
• Respond to inquiries by providing routine information and/or taking and delivering messages.
• Receive, distribute and review all purchase orders; track in Workspace; alert for problems; run monthly reports.
• Coordinate events such as holidays, welcome lunches, book fairs, blood drives, food drives.
• Maintain inventory of office supplies and property staff directory.
• Monitor outside vendors for contract and insurance certificate compliance.
• Assist with preparing and administering service agreements.
• Establish and maintain record keeping; file tenant and other documents.
• Responsible for accounts payable, accounts receivable and reporting; code invoices in Workspace.
• Assist Chief Engineer with updating electrical analysis worksheet as invoices arrive.
• Issue purchase orders, track, and assign to invoices for payment.
• Apply tenant rents and open credits; compile and review tenant billings and charges.
• Provide aged delinquency reports and send late letters.

Skills

Professional demeanor

Excellent interpersonal skills

Excellent communication

Ability to work independently

MS Word/Excel/PowerPoint

Reliable transportation

Driver's license

Real estate accounting knowledge

Commercial property management

MRI Workspace Yardi

Education

High school diploma

Associates/B.A./B.S. preferred

Tools

MRI

Workspace

Yardi

Job description

Lincoln Property Company in Seattle is seeking a Property Coordinator to assist in directing and coordinating activities of on-site management. This role supports implementing procedures, cost controls, and policies while maintaining tenant and client/owner relations and assisting the Property Management team with invoices and vendor setup.

The position requires at least 2 years of commercial property management experience and familiarity with MRI, Workspace, and Yardi.