Property Operations Coordinator

Cantor Fitzgerald Ireland Ltd; San Jose (CA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Parental leave

Healthcare

Backup care program

Paid time off

Education reimbursement

Referral program

Networking opportunities

Job summary

Newmark is seeking a detail-oriented Property Administrator to support day-to-day property operations and administrative tasks. You will handle financial controls, prepare reports, coordinate tenant service requests, and assist with budget processes while maintaining accurate filing systems.

The role requires a Bachelor’s Degree or GED with 3–4 years in real estate or related fields, strong MS Word/Excel skills, and excellent communication. Office-based position with standard hours.

Qualifications

• Bachelor’s Degree or GED with 3–4 years of relevant experience, preferably in Real Estate.
• Proficient in MS Word, MS Excel, and email communications.
• Strong proofreading, editing, and business communication skills.
• Ability to work independently, manage changing priorities, and meet deadlines.

Responsibilities

• Ensure financial controls and processes for expenditures are in place and documented.
• Coordinate property-related documents and admin tasks using company software.
• Coordinate tenant service requests and liaise with property managers and technicians.
• Prepare and update reports (e.g., leases, vendor docs, service records).
• Develop and maintain filing and tracking systems for reports and documents.
• Assist in annual budget preparation and related tasks.
• Administer and print property accounting reports for monthly review.
• Process vendor invoices and property-related financial entries.

Skills

MS Word

MS Excel

Email/Outlook

Proofreading

Communication

Education

Bachelor’s Degree or GED

Job description

Newmark is seeking a detail-oriented Property Administrator to support day-to-day property operations and administrative tasks. You will handle financial controls, prepare reports, coordinate tenant service requests, and assist with budget processes while maintaining accurate filing systems.

The role requires a Bachelor’s Degree or GED with 3–4 years in real estate or related fields, strong MS Word/Excel skills, and excellent communication. Office-based position with standard hours.