Assistant Project Coordinator

Federal Realty Investment Trust; North Bethesda (MD); On-site; USD 60,000 - 75,000; Full time

Job summary

Federal Realty Investment Trust, a leading owner and operator of premium retail real estate, is seeking an Assistant Project Coordinator to support the Tenant Coordination Team on assigned construction projects. You will help manage deadlines, prepare tenant letters, contracts and change orders, and assist with project closeouts in a dynamic portfolio environment.

The role requires strong organization, excellent communication, and proficiency in Word, Excel and Outlook.

Qualifications

• 3+ years in an Administrative/Coordinator role, preferably in construction and/or related industry and/or a related field.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong planning and organizational skills with demonstrated attention to detail.
• Highly organized, ability to multi-task and prioritize.
• Highly dependable with demonstrated ability to plan and schedule.
• Proven ability to take initiative, make solid independent decisions, and follow through.
• Flexibility and the ability to prioritize new tasks as they come in.
• Team player who can also work independently

Responsibilities

• Provide project and administrative support to the Tenant Coordination team to include: preparation of tenant letters, contracts, change orders, tenant allowances, project closeouts, and other administrative tasks
• Partner with the Accounting Department: Development Finance - Review AIA pay applications and invoice processing; Accounts Payable – Prepare check requests, set up new vendors and invoice payments
• Communicate professionally and as directed with consultants and vendors
• Attend and participate in status and team meetings as required
• Special projects as assigned

Skills

Administrative support

Communication skills

Microsoft Office

Organization & prioritization

Team player

Education

Bachelor's degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Overview

Federal Realty is a proven leader in the ownership, operation, development and redevelopment of premium retail real estate in the country's best markets. We are an innovative and dynamic real estate company that owns and manages a best-in-class portfolio of community shopping centers and mixed-use properties. Federal Realty’s well-respected real estate investment and management team delivers a significant combination of small and large scale, value-add investments that make working at Federal rewarding. While Federal Realty is one of the largest publicly traded real estate investment trusts in the country, as measured by the value of our assets, we're functionally a small company by most standards and we operate that way. Team members with initiative and proven ability get involved in many facets of executing Federal’s business plan.

We are currently seeking an Assistant Project Coordinator who will be responsible for the coordination process for assigned construction projects within Federal Realty’s portfolio. This position supports our Tenant Coordination Team to facilitate project deadlines, requests for information, and governmental approvals as well as project administration. This multi-faceted role demands the ability to prioritize numerous tasks and deadlines in a fast-paced environment while working with several project managers simultaneously. The ideal candidate is a flexible and team-oriented person who is willing to take ownership of multiple tasks and responsibilities.

Responsibilities

• Provide project and administrative support to the Tenant Coordination team to include: preparation of tenant letters, contracts, change orders, tenant allowances, project closeouts, and other administrative tasks
• Partner with the Accounting Department: Development Finance - Review AIA pay applications and invoice processing; Accounts Payable – Prepare check requests, set up new vendors and invoice payments
• Communicate professionally and as directed with consultants and vendors
• Attend and participate in status and team meetings as required
• Special projects as assigned

Qualifications

• Bachelor's degree preferred
• 3+ years in an Administrative/Coordinator role, preferably in construction and/or related industry and/or a related field
• Excellent verbal and written communication skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Strong planning and organizational skills with demonstrated attention to detail
• Highly organized, ability to multi-task and prioritize
• Highly dependable with demonstrated ability to plan and schedule
• Proven ability to take initiative, make solid independent decisions, and follow through
• Flexibility and the ability to prioritize new tasks as they come in
• Team player who can also work independently

Salary Range: The typical total cash compensation range for this role is $60,000–$75,000 per year, plus any applicable bonus. To ensure a fair and competitive offer, we take into account your job-related skills, experience, relevant trainings, and certifications.

Federal Realty Investment Trust is an Equal Opportunity / Affrettative Action employer. Federal values a diverse workforce and is committed to providing equal employment and advancement opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, gender identity or expression, genetics, or protected Veteran status.