Assistant Property Manager - Office

Federal Realty Investment Trust; Bethesda (MD); On-site; USD 70,000 - 85,000; Full time

Job summary

A leading real estate investment firm is seeking an Assistant Property Manager to oversee operations for Class A office properties in Bethesda. Responsibilities include tenant relations, vendor coordination, and financial administration. Candidates should possess 3-5 years of property management experience and strong organizational skills. The role offers a salary range of $70,000 to $85,000 annually plus bonus.

Qualifications

• 3–5 years of experience in commercial property management or a related real estate role.
• Strong attention to detail and ability to prioritize multiple tasks.
• Intermediate proficiency in property management systems is a plus.

Responsibilities

• Serve as the primary contact for tenants and respond to their requests.
• Track tenant compliance items and assist with resolving concerns.
• Review invoices and ensure timely payment for services.

Skills

Organizational skills

Customer service mindset

Financial aptitude

Communication skills

Education

Bachelor’s degree or equivalent relevant experience

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Federal Realty Investment Trust is a proven leader in the ownership, operation, development, and redevelopment of premium retail real estate in the country's best markets. We consider ourselves one of the most innovative and dynamic real estate companies one can work with. Interested candidates who research Federal Realty learn about our high-quality community shopping center and mixed‑use property portfolio. While Federal Realty is one of the largest publicly traded real estate investment trusts in the country, as measured by the value of our assets, we are functionally a small company by most standards, and we operate that way. We encourage you to look us up on LinkedIn and follow Federal Realty Investment Trust.

We are currently seeking an Assistant Property Manager – Office to add to our team that will provide support for the day to day operations of a portfolio of Class A office properties located at Pike & Rose, Bethesda Row, and Congressional North. This role reports to the Senior Office Property Manager.

The ideal candidate is highly organized, proactive, and service‑oriented, with strong attention to detail and a desire to grow within property management. This position plays a critical role in tenant relations, vendor coordination, financial administration, and overall property operations.

Responsibilities

• Serve as a primary day‑to‑day contact for tenants, responding promptly to requests related to maintenance, janitorial, lease provisions, and general building operations.
• Maintain and strengthen tenant relationships through regular communication and on‑site interaction.
• Track tenant compliance items, including certificates of insurance, maintenance obligations, and special lease provisions.
• Assist in resolving tenant concerns and escalating issues as appropriate.
• Collaborate with Leasing, Marketing, and Tenant Coordination teams to support tenant satisfaction and business objectives.
• Assist with the oversight of third‑party vendors, including engineering, janitorial, security, window washing, and specialty maintenance contractors.
• Conduct routine property inspections and quality control walks; coordinate corrective actions with vendors and tenants.
• Review security and inspection reports and follow up on identified issues.
• Support coordination of capital and maintenance projects, including contractor communication and progress tracking.
• Code, research, and process invoices; ensure timely and accurate payment.
• Assist with preparation of the annual operating budget, quarterly reforecasts, and monthly variance reports.
• Track operating expenses to ensure alignment with budget parameters.
• Support accruals, reclasses, tenant billings, aged receivables, and sales report collections in partnership with Property Accounting.
• Maintain organized property files, vendor records, and tenant contact databases.
• Partner with Marketing on property events and tenant activation initiatives.
• Coordinate with Tenant Coordination to support landlord work and tenant deliveries.
• Assist with special events, inspections, and after‑hours operational needs as required.
• Provide general administrative support to the property management team, including scheduling, correspondence, and reporting.
• Perform other duties and special projects as assigned.

Qualifications

• 3–5 years of experience in commercial property management, operations, or a related real estate role preferred.
• Office or mixed‑use property experience preferred.
• Bachelor’s degree preferred or equivalent relevant experience.
• Strong organizational skills with excellent attention to detail.
• Solid financial aptitude with experience supporting budgets and expense tracking.
• Proven customer service mindset with the ability to manage tenant relationships professionally.
• Ability to prioritize multiple tasks in a fast‑paced environment.
• Strong written, verbal, and interpersonal communication skills.
• Intermediate proficiency in Microsoft Outlook, Excel, and Word; experience with property management systems is a plus.
• Ability to perform on‑site inspections, including walking or standing for extended periods, with reasonable accommodation as needed.

Salary Range: The typical pay range is $70,000-$85,000 a year plus bonus. Salary is determined by job‑related skills, experience, and relevant education, training, and/or certification.

Federal Realty Investment Trust is an Equal Opportunity / Aff​irmative Action employer. Federal values a diverse workforce and is committed to providing equal employment and advancement opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, gender identity or expression, genetics, or protected Veteran status.

Federal Realty Investment Trust does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Federal Realty Investment Trust and Federal Realty Investment Trust will not be obligated to pay a placement fee.

If you are unable to submit your application online, please call 301‑998‑8100.