Property Operations & Accounts Coordinator

Avison Young | US; Raleigh (NC); On-site; USD 40,000 - 60,000; Full time

Job summary

Avison Young | US is seeking a Property Administrator in Raleigh, NC to support the Property Manager with administrative and building operations. The role focuses on rent processing, tenant relations, budgeting, and coordinating maintenance and contracts.

The candidate will handle accounts payable/receivable, maintain tenant data, and assist with annual budgets while ensuring compliance with policies and client directives.

Qualifications

• 3+ years of related Property Management experience or post-secondary courses in property management required.
• Strong communication and interpersonal skills, both oral and written.
• Knowledge of operating statements and strong understanding of budgets and recoveries.
• A focus on customer service and working as part of a team.
• Ability to meet deadlines, prioritize tasks and work well under pressure.
• Results oriented, detail oriented and accurate.
• Experience with Yardi accounting system a definite asset.
• Should possess a valid driver's license and an operable vehicle to facilitate travel within the portfolio.

Responsibilities

• Assist with preparation for the annual budget process for assigned buildings within the portfolio.
• Draft and distribute correspondences to tenant.
• Responsible for rent collection, cheque posting, and application of monies to tenant accounts in company software.
• Review monthly recurring billings.
• Monitor and control tenant arrears; reconcile tenant accounts; report weekly on status of accounts receivable.
• Prepare and issue statement of Rental Charge Invoices and letters.
• Liaise with tenants and accounting regarding accounts receivable matters.
• Prepare and issue purchase orders; reconcile purchase orders against invoices.
• Assist the Property Manager with client relationship management.
• Assist the Property Manager in all aspects of tenant requirements under the respective lease agreements.
• Ensure excellent tenant relations and strong customer service.
• Process invoices including matching, coding to budget schedules, and batches.
• Monitor, track and ensure payment for all vacant unit utility accounts.
• Process all cheques, invoices, and related reports within Yardi.
• Complete all administrative functions relating to property management.
• Read and understand leases to ensure accurate information is received and maintained.
• Maintain and update security deposit reports and tenant information.
• Record, update, and maintain insurance coverage for all tenants and contractors.
• Liaise with tenants and contractors as required.
• Verify Workers Compensation coverage for service providers.
• Perform a wide variety of administrative duties.
• Ensure tenants abide by lease terms and by-laws.
• Collaborate with Operations and Property Management on day-to-day asset operations.

Skills

Numerical aptitude

Detail oriented

Customer service orientation

Strong communication

Education

Post-secondary property management courses

3+ years property management experience

Tools

Yardi

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Avison Young | US is seeking a Property Administrator in Raleigh, NC to support the Property Manager with administrative and building operations. The role focuses on rent processing, tenant relations, budgeting, and coordinating maintenance and contracts.

The candidate will handle accounts payable/receivable, maintain tenant data, and assist with annual budgets while ensuring compliance with policies and client directives.