Property Manager Admin Assistant — Seamless Operations

townsqcareers; Hawaii; On-site; USD 29,000 - 32,000; Full time

Job summary

townsqcareers in Hawaii seeks a Property Manager Administrative Assistant (KONA) to provide essential administrative support to Property Managers, handling emails, documents, and scheduling with accuracy and timeliness.

The role requires strong communication, organizational skills, and the ability to prioritize, multitask, and lift up to 35 lbs; duties include preparing notices, packets, and board materials, coordinating meetings, and filings.

Qualifications

• Strong communication via phone and email.
• Proficiency with general office equipment and Microsoft Office.
• Ability to learn proprietary systems quickly.
• Professional communication skills (phone, interpersonal, written, verbal).
• Self-motivated, proactive, detail oriented and a team player.
• Time management and prioritization skills.
• 0–3 years of related or closely related experience.
• High school diploma or GED required; associates degree preferred.
• Must be able to lift up to 35 lbs.

Responsibilities

• Send emails, upload documents, post notices to the community portal app, and file correspondence.
• Distribute Board Meeting packets and save related documents.
• Obtain Board Member email responses and register for seminars and send confirmations.
• Process mailouts using USPS, Certified, FedEx, or UPS.
• Extract and file monthly financials and distribute via print, mail, or email.
• Assemble the budget from Accounting and mail to homeowners.
• Prepare annual meeting notices and proxies and track quorum counts.
• Attend Annual Meetings to register owners and tally votes.
• Maintain Board Rosters and update interim changes.
• Process Condominium Association Biennial Registration every odd year.
• General duties as required.
• Access to a vehicle is required.

Skills

Professional communication

Time management

Multitasking

Detail oriented

Self-motivated

Team player

Education

High School diploma or GED

Associates Degree

Tools

Microsoft Office

Job description

townsqcareers in Hawaii seeks a Property Manager Administrative Assistant (KONA) to provide essential administrative support to Property Managers, handling emails, documents, and scheduling with accuracy and timeliness.

The role requires strong communication, organizational skills, and the ability to prioritize, multitask, and lift up to 35 lbs; duties include preparing notices, packets, and board materials, coordinating meetings, and filings.