Property Management Administrative Coordinator

Hickam Communities LLC; Waipahu (HI); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

11 Paid Holidays

Accrued Time Off

Sick Time

401(k) match

Medical, Dental, & Vision options

Flexible Spending Account

Dependent Care FSA

Long Term Disability

Life and AD&D

Tuition Reimbursement

Wellness program

Employee Assistance Program

Job summary

Hickam Communities LLC in Honolulu, HI is seeking an Administrative Assistant to support the Director of Property Management and the office. The role involves handling confidential documents, preparing correspondence, meeting minutes, and coordinating schedules, travel, and office logistics.

This position requires a high school diploma or GED, 1–3 years in administration, and strong MS Office skills. Bachelor's degree is preferred.

Qualifications

• High School Diploma or GED required; Bachelor's degree in a business related field preferred
• 1–3 years experience in an administrative role required
• 2–5 years in human resources or administrative experience preferred

Responsibilities

• Attend weekly team meetings and trainings; prepare correspondence, meeting minutes and compiling documents
• Maintain supervisor's calendar; arrange and schedule meetings, and arrange travel and other accommodations
• Generate weekly and monthly project reports; assist with other reports as needed
• Coordinate and compile property management reports
• Ensure coverage of office hours and maintain office supply inventory; prepare presentations for property management
• Coordinate tasks across multiple departments and levels throughout the organization
• Handle petty cash for office property management staff
• Execute projects assigned by DPM
• Support the DPM with all aspects of property managements

Skills

Calendar management

Report generation

Travel arrangements

Communication skills

Customer service

Confidentiality handling

Education

High School Diploma or GED

Bachelor's degree in business or related field (preferred)

Tools

MS Office

Web-based applications

Job description

Hickam Communities LLC in Honolulu, HI is seeking an Administrative Assistant to support the Director of Property Management and the office. The role involves handling confidential documents, preparing correspondence, meeting minutes, and coordinating schedules, travel, and office logistics.

This position requires a high school diploma or GED, 1–3 years in administration, and strong MS Office skills. Bachelor's degree is preferred.