Property Management Specialist

State of Indiana; Indianapolis (IN); On-site; USD 47,000 - 55,000; Full time

Job summary

Join a forward-thinking organization as a Property Management Specialist, where you will play a vital role in real estate processes that impact the lives of citizens. This position offers a chance to work in a dynamic environment, collaborating with various stakeholders while ensuring compliance with policies and procedures. You will engage in tasks that include monitoring performance indicators, preparing reports, and assisting in policy development. Enjoy a fulfilling career with competitive compensation and a comprehensive benefits package, all while making a meaningful difference in the community.

Benefits

Multiple medical, vision, and dental plans

Wellness rewards and health savings accounts

Flexible work schedules, including hybrid options

Retirement plans and employer matching

Paid leave policies, including parental and community service leave

Vacation, personal, and sick leave

Paid holidays

Education reimbursement and employee assistance programs

Life insurance

Free parking

Qualifications

• Bachelor's Degree with 1+ year of experience or Associate's Degree with 3+ years.
• 5+ years of relevant experience applying required knowledge and skills.

Responsibilities

• Monitor key performance indicators to assess program effectiveness.
• Respond to customer inquiries regarding program policies.
• Prepare and distribute monthly and annual reports.

Skills

Effective communication skills

Problem-solving ability

Stakeholder engagement skills

Knowledge of program subject matter

Understanding of rules and regulations

Education

Bachelor's Degree

Associate's Degree

5+ years of relevant experience

Job description

Select how often (in days) to receive an alert:

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package, and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Transportation:

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and advanced uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package and excellent work/life balance. Whether you are an experienced professional or just starting your career, INDOT offers exciting opportunities.

Role Overview:

The Property Management Specialist works with Right of Way Engineering and related documents necessary for the real estate process. You will familiarize yourself with work types such as abstracting, INDOT's Land Records System (LRS), and Electronic Records Management System (ERMS). This role collaborates closely with INDOT districts, consultants, and legal teams to ensure requirements are met. Responsibilities include disposing of excess properties, managing right of way access requests, and tracking inquiries. You will also process reports to identify real estate assets and project/parcel statuses.

This position typically starts at an annual salary of $47,320. Salary may vary based on education and experience.

Location:

This role is based at INDOT’s Central Office, Real Estate Department.

A Day in the Life:

The core responsibilities include:

• Monitoring key performance indicators to assess program effectiveness.
• Assisting in developing, updating, and monitoring policies and procedures.
• Responding to customer inquiries regarding program policies.
• Serving as a technical resource for stakeholders to clarify policies and procedures.
• Preparing and distributing monthly and annual reports.
• Reviewing budgets and ensuring proper allocation of assets.
• Monitoring compliance and suggesting improvements for efficiency.
• Creating training materials and training agency staff.
• Implementing communication plans and delivering messages.
• Acting as a liaison between the agency and other state and federal entities.

This description is not exhaustive; duties may change or be added as needed.

This position is exempt from overtime; additional work hours may be required without extra pay. Employees must report at least 75 hours per pay period of work or leave to receive their base salary.

What You'll Need for Success:

Applicants must meet one of the following:

• Bachelor's Degree with 1+ year of experience, or
• Associate's Degree with 3+ years of experience, or
• At least 5+ years of relevant experience applying the required knowledge, skills, and abilities.

Relevant certifications and coursework are considered.

• Knowledge of program subject matter through experience or education.
• Understanding of rules, regulations, and laws relevant to the program.
• Ability to implement policies and assess their implications.
• Effective communication skills.
• Problem-solving ability applying general rules.
• Stakeholder engagement skills.
• Basic understanding of accounting and budgeting principles.
• Ability to perform essential functions with or without accommodations.

Supervisory Responsibilities/Reports:

Supervisory duties may be assigned based on agency needs.

Benefits of Employment with the State of Indiana:

The state offers a comprehensive benefits package including:

• Multiple medical, vision, and dental plans
• Wellness rewards and health savings accounts
• Flexible work schedules, including hybrid options
• Retirement plans and employer matching
• Paid leave policies, including parental and community service leave
• Vacation, personal, and sick leave
• Paid holidays
• Education reimbursement and employee assistance programs
• Life insurance and public service loan forgiveness eligibility
• Free parking and LinkedIn Learning access

The Indiana State Personnel Department can assist with accommodations for applicants with disabilities. Contact at [e-mail].