Property Management Specialist

IN Auditor of State; Indianapolis (IN); Hybrid; USD 47,000 - 60,000; Full time

Job summary

Join a dynamic workplace with the State of Indiana, where you can make a real impact on the lives of citizens. As a Property Management Specialist, you will engage in essential real estate processes, ensuring compliance and efficiency while collaborating with various stakeholders. This role offers a competitive salary and a comprehensive benefits package, including flexible work schedules and opportunities for professional growth. If you're passionate about public service and ready to contribute to innovative programs, this position is perfect for you.

Benefits

Medical Plan Options

Wellness Rewards Program

Flexible Work Scheduling

Education Reimbursement Program

Paid Community Service Leave

Group Life Insurance

Referral Bonus Program

Free Parking

Free LinkedIn Learning Access

Qualifications

• Bachelor's Degree and 1+ year of experience or Associate's Degree with 3+ years of experience.
• 5+ years of experience in a similar role may substitute for education.

Responsibilities

• Monitor key performance indicators to ensure program effectiveness.
• Prepare and disseminate monthly and annual program reports.
• Act as technical consultant to stakeholders on policies.

Skills

Program Management

Customer Service

Communication Skills

Budget Management

Stakeholder Engagement

Education

Bachelor's Degree

Associate's Degree

Job description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Transportation:

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

Role Overview:

TheProperty Management Specialistworks with Right of Way Engineering and the associated documents which need prepared for the real estate process. You will work to gain a familiarity for the associated work types, including abstracting and INDOT's Land Records System (LRS) and Electronic Records Management System (ERMS). This position works closely with INDOTs districts, consultants, and our legal team ensuring requirements are met. Similar accountabilities include the disposal of excess properties as well as preparations in altering right of way access, emphasing the tracking and maintenance of those requests/inquiries. Additionally you will process reports to identify real estate assets and project/parcel status.

Salary :

This position traditionally starts at an annual salary of $47,320.00. Salary for this position may be commensurate with education and job experience.

Location :

This position is located in INDOT’s Central Office, Real Estate Department.

A Day in the Life:

The essential functions of this role are as follows:

• Monitor key performance indicators to ensure program effectiveness.
• Assist in developing, updating, and monitoring all policies and procedures related to the program area.
• Answer customer questions about program policies and procedures.
• Act as technical consultant to stakeholders to clarify and interpret policies and procedures.
• Prepare and disseminate monthly and annual program reports.
• Review the budget and program assets are allocated appropriately.
• Monitor compliance and make recommendations to the program to increase efficiencies.
• Prepare training materials and train agency employees on program requirements and usage.
• Deliver communication plans and communications.
• Serve as a liaison between agency and other state and federal agencies.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

You must meet the following requirements to be considered for employment:

• a Bachelor's Degree and 1+ year of experience, or
• an Associate's Degree and 3+ years of experience, or
• at least 5+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.

Related certifications and coursework may be considered for education or experience.

• Working knowledge in program subject matter obtained through experience and/or education.
• Specialized knowledge of program area including pertinent rules and regulations.
• Basic knowledge of all source materials and references including federal and state laws governing the programs.
• Ability to implement new principles and policies and discern any far-reaching implications.
• Ability to communicate effectively.
• The ability to apply general rules to specific problems to produce answers that make sense.
• Ability to work effectively with a wide variety of stakeholders.
• Working knowledge of accounting and budget principles.
• Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports: This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail].