Property Management Purchasing & Contracts Specialist

PRC Group; Red Bank (NJ); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Paid holidays

401(k)

Life insurance

Job summary

PRC Group seeks a Property Management Purchasing & Vendor Management Specialist for its Red Bank, NJ office. The role focuses on purchasing, vendor management, contract administration, and special projects across a portfolio of residential properties.

This full-time, on-site position requires prior experience in residential property management or multifamily real estate and involves supporting day-to-day operations, unit turns, and property projects with local travel as needed.

Qualifications

• 3–5 years of experience in residential property management, multifamily real estate, property operations, purchasing or vendor management.
• Experience working with vendors, contractors, proposals, contracts and purchase orders.
• Understanding purchasing and operational needs of residential properties, including maintenance, repairs, unit turns and property services.
• Strong negotiation, organizational, follow-through and problem-solving skills.

Responsibilities

• Coordinate purchasing needs for residential properties, including maintenance supplies, unit-turn materials and property services.
• Identify purchasing requirements with EVP of Property Management and property teams and prioritize.
• Onboard suppliers, contractors, and service providers and negotiate pricing and delivery terms.
• Process and track purchase orders and requests; manage vendor performance and supplier relationships.
• Assist with contract development, record-keeping and ensuring contract compliance.

Skills

Property management experience

Vendor management

Purchasing / procurement

Negotiation

Organizational skills

Microsoft Office

Education

Associate degree or higher in Business / Property Management / Supply Chain Management or related field

Tools

Yardi

Job description

Description

The Property Management Purchasing & Contracts Specialist supports purchasing, vendor management, contract administration, and special projects for our portfolio of residential properties. Working closely with the EVP of Property Management, this position helps ensure our properties have the materials, services, contractors, and vendor support needed for day-to-day operations, maintenance, unit turns, and property projects.

This is a full-time, onsite position based in our Red Bank, NJ corporate office. Candidates must have prior experience working in residential property management or multifamily real estate. This is not a remote position.

Purchasing & Vendor Management

• Coordinate purchasing needs for residential properties, including maintenance supplies, unit-turn materials, equipment, property services, and other operational needs.
• Work closely with the EVP of Property Management and property teams to identify purchasing requirements and priorities.
• Identify, evaluate, and onboard suppliers, contractors, and service providers.
• Solicit and compare bids, proposals, and quotes and negotiate pricing, terms, and delivery schedules.
• Process and track purchase orders and purchase requests.
• Coordinate online orders, deliveries, and other property purchasing needs.
• Maintain approved vendor lists and monitor vendor performance.
• Manage inventory and assist properties with appropriate restocking procedures.
• Administer the Purchase Order (PO) process and assist with developing procedures and training staff.
• Conduct occasional site visits to assess purchasing and inventory needs.

Contracts & Contractor Administration

• Develop scopes of work and assist in evaluating contractor proposals.
• Coordinate vendor negotiations and contracts from initiation through execution.
• Prepare and maintain contractor and vendor agreements and required documentation, including Certificates of Insurance and W-9 forms.
• Track recurring contracts, renewal dates, and expirations.
• Monitor compliance with contractual requirements.
• Maintain organized and accessible contract records for the property portfolio.

Property Management & Special Projects

• Partner with the EVP of Property Management on operational initiatives and special projects.
• Coordinate with Property Managers, Maintenance, Facilities, Accounting, Leasing, and other departments as needed.
• Assist with property management technology and process-improvement initiatives.
• Support other property operations projects as assigned.

Requirements

Qualifications

• 3–5 years of experience in residential property management, multifamily real estate, property operations, purchasing, vendor management, or a closely related role.
• Prior property management/multifamily experience is required.
• Understanding of the purchasing and operational needs of residential properties, including maintenance, repairs, unit turns, contractors, and property services.
• Experience working with vendors, contractors, proposals, contracts, and purchase orders.
• Strong negotiation, organizational, follow-through, and problem-solving skills.
• Ability to manage multiple properties, vendors, projects, and deadlines simultaneously.
• Proficiency in Microsoft Office.
• Yardi experience is preferred.
• Associate degree or higher in Business, Property Management, Supply Chain Management, or a related field preferred, or equivalent relevant experience.
• Ability to travel locally to properties as needed.

Benefits

• Medical, Dental, Vision, Paid Time Off, Paid Holidays, 401(k), and Life Insurance.

Salary

• $70,000 - $75,000 annually