Property Management Purchasing & Contracts Specialist

PRC Management Co., Inc.; Red Bank (NJ); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k)

Paid Time Off

Paid Holidays

Job summary

PRC Management Co., Inc. in Red Bank, NJ is seeking a Property Management Purchasing & Contracts Specialist to support purchasing, vendor management, contract administration, and special projects for our residential portfolio.

This is a full-time, onsite role based in our Red Bank, NJ corporate office. The position requires 3–5 years in residential property management and proficiency with Microsoft Office; Yardi is preferred and some local travel may be needed.

Qualifications

• 3–5 years of experience in residential property management or multifamily real estate.
• Experience with purchasing, vendor management, contracts, and PO processes.
• Understanding of maintenance, unit turns, and property services purchasing needs.
• Ability to manage multiple vendors, projects and deadlines.

Responsibilities

• Coordinate purchasing for residential properties (maintenance supplies, unit-turn materials, services).
• Identify requirements with property teams and onboard suppliers/contractors.
• Solicit bids, negotiate pricing and delivery terms; process PO requests.
• Maintain vendor lists and monitor performance; track contracts and renewals.
• Support special projects and property management initiatives.

Skills

Negotiation

Organization

Problem-solving

Microsoft Office

Education

Associate degree or higher in Business/Property Management/Supply Chain

Tools

Yardi

Job description

Description

The Property Management Purchasing & Contracts Specialist supports purchasing, vendor management, contract administration, and special projects for our portfolio of residential properties. Working closely with the EVP of Property Management, this position helps ensure our properties have the materials, services, contractors, and vendor support needed for day-to-day operations, maintenance, unit turns, and property projects.

This is a full-time, onsite position based in our Red Bank, NJ corporate office. Candidates must have prior experience working in residential property management or multifamily real estate. This is not a remote position.

Purchasing & Vendor Management

• Coordinate purchasing needs for residential properties, including maintenance supplies, unit-turn materials, equipment, property services, and other operational needs.


• Work closely with the EVP of Property Management and property teams to identify purchasing requirements and priorities.


• Identify, evaluate, and onboard suppliers, contractors, and service providers.


• Solicit and compare bids, proposals, and quotes and negotiate pricing, terms, and delivery schedules.


• Process and track purchase orders and purchase requests.


• Coordinate online orders, deliveries, and other property purchasing needs.


• Maintain approved vendor lists and monitor vendor performance.


• Manage inventory and assist properties with appropriate restocking procedures.


• Administer the Purchase Order (PO) process and assist with developing procedures and training staff.


• Conduct occasional site visits to assess purchasing and inventory needs.

Contracts & Contractor Administration

• Develop scopes of work and assist in evaluating contractor proposals.


• Coordinate vendor negotiations and contracts from initiation through execution.


• Prepare and maintain contractor and vendor agreements and required documentation, including Certificates of Insurance and W-9 forms.


• Track recurring contracts, renewal dates, and expirations.


• Monitor compliance with contractual requirements.


• Maintain organized and accessible contract records for the property portfolio.

Property Management & Special Projects

• Partner with the EVP of Property Management on operational initiatives and special projects.


• Coordinate with Property Managers, Maintenance, Facilities, Accounting, Leasing, and other departments as needed.


• Assist with property management technology and process-improvement initiatives.


• Support other property operations projects as assigned.

Requirements

Qualifications

• 3-5 years of experience in residential property management, multifamily real estate, property operations, purchasing, vendor management, or a closely related role.


• Prior property management/multifamily experience is required.


• Understanding of the purchasing and operational needs of residential properties, including maintenance, repairs, unit turns, contractors, and property services.


• Experience working with vendors, contractors, proposals, contracts, and purchase orders.


• Strong negotiation, organizational, follow-through, and problem-solving skills.


• Ability to manage multiple properties, vendors, projects, and deadlines simultaneously.


• Proficiency in Microsoft Office.


• Yardi experience is preferred.


• Associate degree or higher in Business, Property Management, Supply Chain Management, or a related field preferred, or equivalent relevant experience.


• Ability to travel locally to properties as needed.

Benefits

• Medical, Dental, Vision, Paid Time Off, Paid Holidays, 401(k), and Life Insurance.

Salary

• $70,000 - $75,000 annually